Adventure Care Administrative Assistant - Vacancy ID: 266706

The Adventure Care Administrative Assistant supports the daily operations of Adventure Care (Before & After School, 21st Century Community Learning Center (21CCLC) Grant, and Vacation Fun Days) and Adventure Camp (Summer) programs. The Adventure Care Administrative Assistant provides administrative, clerical, and programmatic support to ensure smooth, efficient operations, accurate recordkeeping, and a positive experience for families, staff, and participants. The Adventure Care Administrative Assistant also assists with supervision, customer service, and childcare support as needed to maintain a safe and welcoming environment. 

• Maintains accurate billing, payment processing, and account reconciliation for all Adventure Care and Adventure Camp participants.
• Processes childcare assistance hours, attendance records, and payments in a timely and accurate manner.
• Maintains program files, forms, and documentation in compliance with district and licensing requirements.
• Supports registration, enrollment, and communication processes with families and staff.
• Assists in the preparation of reports, correspondence, and promotional materials as directed by the Adventure Care Supervisor and Adventure Care Coordinator.

• Assists in the coordination and organization of daily school-age and camp activities.
• Helps schedule and facilitate staff meetings, trainings, and events.
• Support staff supervision and coverage as needed, including filling in for early morning and afternoon care shifts.
• Monitors program supplies and assists with inventory and ordering.
• Maintains accurate records of staff schedules, attendance, and certifications.

• Serves as a first point of contact for families, staff, and community members.
• Provides excellent customer service through professional, friendly, and timely communication.
• Supports parent inquiries regarding billing, schedules, and program information.
• Assists in creating and maintaining positive relationships between the program, families, and community partners.

• Supports program activities and supervision of children as needed.
• Ensures the safety and well-being of all participants in both school year and summer programs.
• Models positive behavior, engagement, and leadership with participants and staff.

• Attends meetings and trainings as requested by the Director of Community Services, Adventure Care Supervisor, Adventure Care Coordinator, and Family & Youth Program Manager.
• Performs additional duties and responsibilities as assigned.

• Year-round, full-time.
• Variable schedule, Monday – Friday. 
• Hours will vary between 6:15 am – 6:00 pm, generally 8-hour shifts.

• $19.00 per hour.
• Paid time off including 15 paid time off days, 15 vacation days, and 9 holidays (prorated from start date through June 30, 2027).
• Comprehensive benefits package effective your first day of work, including health, dental, vision, life insurance, disability insurance, accident insurance, Wisconsin Retirement System pension plan, and post-employment HRA retirement benefit.
• Free Greenheck Turner Community Center fitness membership for employee and spouse.

• Apply on WECAN at https://wecan.waspa.org
• Screening will begin after three days, and candidates are encouraged to apply as soon as possible.  

This position is funded by the Greenheck Turner Community Center Fund 80.

The Board does not discriminate on the basis of race, color, national origin, age, sex (including gender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other legally protected category in its programs and activities, including employment opportunities.