Special Events Coordinator - Part-Time - Vacancy ID: 264253

Summary

The Events Manager will report to the Vice President of Advancement and Operations and be responsible for the coordination of special events designed to engage, cultivate, solicit and steward CMH donors, current parents, prospective parents, volunteers and other stakeholders. This position will work approximately 20 hours per week with flexibility more or less per week as needed within the events schedule. This positon is off july and August, working from September - June each year.

Essential Duties And Responsibilities

1. Responsible for the planning and execution of CMH’s signature fundraising events including the annual Crusader Auction, Golf Outing, biennial Athletic Hall of Fame, and Celebrating Lives of Service Mass.
   
   • Creates and manages event work plans and budgets to achieve annual financial goals and ensure secure financial processes.  Oversees compliance with all necessary regulations.
   • Adheres to all event budgets.
   • Coordinates a systematic process of identifying, recruiting and supporting the event leadership including chair(s) and committee heads, and other volunteers.
   • Orients new volunteers and ensures progress through regular meetings/contact with volunteers.
   • Coordinates the promotional activities in collaboration with marketing and communication colleagues, including print and web articles, solicitations, and publications including invitations, catalogs, etc.
   • Coordinates item acquisition and donation tracking for silent auction needs.
   • Responsible for event set-up, day-of activities and cleanup and coordinates necessary participation of other CMH staff and departments.
   • Ensures proper stewardship of all volunteers and contributors.
   • Evaluates and reports outcomes and processes for continuous improvement.
   • Communicates event strategy, plan execution, prospective donor lists, obstacles and successes, and updated tracking data to Vice President of Advancement and Operations on biweekly basis.
2. Negotiates and secures contracts with vendors hired for CMH events, securing proper approvals and signatures from management.
3. Partners with ancillary groups (Parent’s Club, Booster Club, Friends of the Arts, etc.) affiliated with CMH to assist in the planning of events.
4. Contributes to and supports overall Development and Advancement plans.
5. Role models the mission, vision and values of CMH.
6. Other duties as assigned.