School Operations Manager - Interim - Vacancy ID: 276497

POSITION SUMMARY

CORE RESPONSIBILITIES

School Leadership and Daily Operations

• Lead the daily operating rhythm of the school in partnership with the Principal, helping ensure that students, families, and staff experience a safe, organized, and welcoming school day.
• Plan and oversee arrival and dismissal, including staff assignments, coverage, communication, and timely resolution of operational issues. Coordinate with the Principal on student supervision and matters requiring instructional or student-support leadership.
• Coordinate with non-academic and front-office staff on daily workflows, coverage, and operational priorities; provide procedural guidance and refer staffing or performance matters to the Principal.
• Oversee front-office systems and service, including family and visitor reception, phones and messages, attendance-related office workflows, records, and consistent communication with families.
• Coordinate office coverage, staff access, and daily readiness; maintain clear procedures for recurring school operations and escalate safety, student, or instructional matters to the appropriate school leader.
• Serve as school site lead for STAR, aimsweb, and Forward testing. Coordinate student rostering and the testing environment, and support the Principal and teachers with proctoring and test-day logistics.

Human Resources, Payroll & Benefits

• Manage payroll processing and accuracy review for each scheduled payroll cycle, including wage increases and payroll changes.
• Coordinate new-hire onboarding, including offer letters, background checks, employment verification, payroll setup, benefits and retirement-plan enrollment, building access, and equipment needs.
• Review and track I-9 documentation in isolved and maintain complete, confidential employee records.
• Review and approve PTO requests in coordination with the Principal and/or the designated staff partner.
• Coordinate termination processing and ensure timely closure of payroll, benefits, building access, and equipment matters.
• Arrange annual background checks for all staff and volunteers, consistent with school requirements.
• Lead the annual health-benefits review and renewal, coordinate employee benefit elections and changes.
• Coordinate administration of the school’s 401(k) plan, including employee enrollment and contribution or election changes, and serve as plan administrator as assigned.

Finance, Accounting & Board Reporting

• Lead the annual budget development process, bringing budget preparation and ownership into the school while coordinating with RitzHolman for accounting support and financial reporting.
• Monitor spending against the approved budget, load or maintain budget data in QuickBooks, and provide timely updates to the Principal and the Board.
• Review and approve invoices for payment and strengthen financial controls for purchasing, reimbursements, and other spending.
• Oversee cash and banking operations, including online account access and check-signing responsibilities as authorized by the Board.
• Create or update written purchase rules for credit-card and Amazon spending, set approval levels, establish an Amazon business account, and communicate the process to staff.
• Serve as the primary liaison with RitzHolman; coordinate reconciliations, audit schedules, financial records, and other requested support.
• Coordinate the annual audit and Form 990 process, including financial schedules, records, Board minutes, and required review or negative-assurance sign-offs.
• Coordinate grant oversight and reporting with the Principal and staff, clarifying data collection, submission responsibilities, and deadlines.

Facilities, Vendors & Technology

• Coordinate building operations, identify needed work, and obtain and compare vendor quotes when appropriate.
• Manage vendor relationships and service quality, and obtain or compare quotes for facilities work when appropriate.
• Prepare information for annual building-insurance renewal and coordinate requested facilities and financial documentation.
• Serve as the school’s point of contact for IT support and coordinate staff technology and access needs.

Governance, Compliance & Internal Systems

• Support the Principal to ensure the school meets its obligations under the charter school contract and attend charter school meetings as needed.
• Provide regular updates to the Principal and, through the dotted-line relationship, the Board, on financial condition, operating matters, risks, and progress on assigned work.
• Partner with the Principal on the school’s relationship and reporting with Evident Change.
• Review, maintain, and improve internal procedures and policies, including the Employee Handbook, fiscal policies, employee onboarding, and approval workflows.
• Maintain organized records and dependable processes that support school operations, compliance, and Board oversight.