High School Office Administrative Assistant - Attendance - Vacancy ID: 276340

The High School Office Administrative Assistant/Attendance supports the efficient operation of the High School Office. In addition to general clerical work, the administrative assistant/attendance focuses on processing daily attendance for the building. This includes monitoring and inputting attendance daily, processing and handling phone calls and emails from parent/guardians, and assisting with checking students into the building . This position regularly handles confidential information and will have frequent contact with all stakeholders, including students, school staff, outside agencies, and parent/guardians.

The person in this position needs to regularly demonstrate:

• Detail-oriented and organizational skills: Juggling multiple tasks or projects is common. Hence, exceptional organizational skills and a keen eye for detail is essential.
• Exceptional interpersonal and customer service skills: This position regularly interacts with multiple people and is a the point of contact between the school, the high school office, and staff, parents, and students.
• Strong communication skills: The role entails communicating through both verbal and written means to provide information to a wide variety of stakeholders.
• Multitasking abilities: Moving from task to task, some preplanned and some not, is a part of a day’s work. This means multitasking skills are vital.
• Teamwork: The ability to work collaboratively with the office team, District Office, teachers, other staff, parent/guardians, students, and the community is essential. 

SUPERVISORY RESPONSIBILITIES
Not applicable to this position.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Minimum of a high school diploma or equivalent. Background or experience in an administrative role or in working with school attendance is preferred.

LANGUAGE SKILLS
Ability to communicate effectively with a variety of internal and external stakeholders. Ability to effectively present information to top management and the School Board.

MATHEMATICAL SKILLS
Ability to perform basic math, including calculations using fractions, percents, and/or ratios.

Ability to apply advanced mathematical concepts.

REASONING ABILITY
Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.  Ability  to deal with a variety of abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS
Not applicable to this position.

OTHER SKILLS AND ABILITIES
Ability to operate office related technology such as personal computer, copier and certain software packages.

Knowledge of Skyward and/or other student database systems. Knowledge of school attendance procedures. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit and use hands.  The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics and physical demands are those that an employee will typically encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TOOLS AND EQUIPMENT
While performing the duties of this job, the employee is regularly required to use a personal computer and computer printer.  The employee is frequently required to use other office equipment such as a FAX, telephone, calculator, walkie-talkie and copier.

EVALUATION

The HSO Administrative Assistant / Attendance will be evaluated, at least in part, against the employee job description annually, more as needed, by the Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Serve as a positive role model.
• Know and understand their identity and the identities of the students and strive to ensure an equitable learning environment.
• Foster a safe, positive and inclusive school culture.
• Coordinate, run, input, and process all daily attendance functions for students.
• Process phone calls, emails, written notes, etc. pertaining to student attendance.
• Communicate with teachers and staff to help ensure accurate attendance records.
• Communicate professionally with families regarding student attendance. 
• Maintain accurate and timely attendance records.
• Maintain confidentiality about student information. 
• Work closely with the Associate Principal(s) on the truancy process.
• Serve as a backup and be able to fulfill the additional roles within the high school office.
• Other duties and responsibilities as assigned.