Chief of Staff - Vacancy ID: 276317

Position Purpose: 

The Chief of Staff ensures effective operations of the Superintendent’s Office; coordinates and tracks organization-wide initiatives; provides strategic communications counsel to the Superintendent; frequently oversees central functions that sit outside normal siloed streams; serves as a credible representative/liaison of the Superintendent within the District, in the community, and at state and national levels.

Formal Education and Experience: 

Master Degree required.  Degree focused in Communications, Educational Leadership or Business Management preferred.  Minimum five (5) years of experience in a leadership or management role.

Fiscal Responsibilities:

Support the Superintendent in the preparation and management of the annual budget for the Superintendent’s Office. Ongoing monitoring of the alignment of financial resources to ensure support of District goals and priorities. 

Knowledge, Skills & Abilities: 

1. Leading significant cross-functional initiatives in diverse and complex organizational settings.
2. Understands how to use multiple sources of data to inform daily decisions.
3. Pursues and implements innovative ideas and methods.
4. Is knowledgeable of operations, management and organizational design.
5. Demonstrates an unyielding commitment to continuous improvement and accountability.
6. Strong management skills with the ability to motivate and develop a diverse group of leaders. 
7. Capability to effectively build, develop, and maintain strong collaborative relationships with school leaders, staff, teachers, parents, students, board members, and community stakeholders to ensure the entire system operates in the most effective manner possible to support school and principal needs. 
8. Ability to self-direct and prioritize among competing goals, exhibit flexibility, and drive results in a fast-paced environment.
9. General knowledge of the principles and practices of public relations work.
10. Adept at thinking strategically, translating plans into action, and exhibiting excellent judgment. 
11. Excellent written, verbal communication, listening, and presentation skills with keen attention to detail.
12. Understanding of Coherent Governance for school board governance practices.
13. Demonstrates a high level of moral imperative to work in the best interest of children. 
14. Demonstrates high levels of integrity, honesty, credibility, and courage to make difficult decisions.

Essential Functions:

1. Oversees the daily operations and ensures the productivity and effectiveness of the Superintendent’s Office.
2. Assists the Superintendent in the preparation and delivery of communications necessary to advance the Districts’ vision, mission, and strategic goals.
3. Collaborates with the Chief of Communications & Community Engagement to orchestrate effective communication between the Superintendent’s Office and internal and external stakeholders.
4. Frontline advocate for the Superintendent’s strategic initiatives and priorities within the District and the community.
5. Serves as a confidential advisor to the Superintendent on District issues.
6. Provides oversight and management of official meetings and related functions of the Board of Education to ensure efficiency and enhance the Board’s effective governance of the school system.
7. Supports Board of Education members’ participation in activities conducted by external organizations.
8. Facilitates communication and cooperation among Senior Leadership related to the successful, timely completion of work assigned to Senior Staff and staff.
9. Represents the Superintendent at functions and on committees as assigned.
10. Prepares the dissemination of accurate, timely, and helpful information from the Superintendent’s Office to other entities and individuals, internally and externally.
11. Accompanies the Superintendent and supports his/her participation as a member of various local, state, and federal commissions, task forces, and coalitions dealing with public education issues.
12. Serves as a member of the Superintendent’s Senior Staff.
13. Provides leadership in all areas assigned by the Superintendent. 
14. Performs other duties as assigned.

Physical Demands:

• Ability to sit or stand for prolonged periods, up to six hours in an eight­-hour day
• Ability to perform light physical work, frequently lifting up to thirty pounds without assistance in an indoor setting
• Ability to communicate effectively on the telephone and in person to provide information and assistance
• Ability to move throughout the building and from building to building
• Dexterity and hand/eye coordination necessary to operate computer keyboard and other office equipment such as fax machine, copier, etc.
• Hearing ability adequate to participate in numerous conversations throughout the day, both in person and over the telephone
• Ability to complete job activities in an environment where background noise and frequent interruptions are the norm
• Ability to maintain concentration and focus on tasks requiring timeliness and accuracy

Safety:

Employee is responsible for taking all steps necessary to protect yourself and others against occupational accidents, injuries, and illnesses. Employee is responsible for ensuring all work performed meets the highest industry standards and is done in compliance with all local, state and federal requirements.

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job.  They are not intended as an exhaustive list of job duties, responsibilities, and requirements.

Work Environment:

Busy office environment with multiple priorities and frequent interruptions.