Accounting Associate - Accounts Payable - Vacancy ID: 275292
Open Vacancy
Vacancy Details
Accounting Associate - Accounts Payable
District Office Building, Finance Department
1
Open until filled
Contact
Amanda Sargent
Director of Finance
920-448-2201
Position Details
As soon as possible
Competitive salary and benefits
8:00 a.m. - 4:00 p.m. Mon-Fri; 37.5 hrs/week; 12 months
Full Time
The Green Bay Area Public School District is looking for an Accounting Associate - Accounts Payable to join the Finance Team! This purpose of this position is to process and pay all approved invoices for the District.
Essential Functions:
- Follows the Core Values of the Green Bay Area Public School District as driver of our words and actions.
- Excellence: Students and educators analyze, pursue learning, research, think creatively and work independently and/or collaboratively while applying their knowledge, abilities and skills with depth and critical thinking to both familiar and unfamiliar situations.
- Engagement: Active and enthusiastic involvement in and out of the classroom
- Equity: Systems and procedures we use to place students into nurturing and rigorous settings where students’ cultural approaches are honored and students are empowered to fully use their capacities. Equity enhances the quality and accessibility of opportunities
- Integrity: Demonstrating fairness in judgment and action
- Responsibility: Fulfilling obligations in a dependable manner and accepting consequences
- Promotes efforts on diversity, establishes best practices and utilizes skills to remove barriers for students of diverse backgrounds.
- Creates a favorable professional impact on students, parents, community, and other employees.
- Maintains confidentiality in verbal, written, and electronic communication.
- Refers confidential information to the appropriate person.
- Follows safe practices and adheres to safety standards.
- Review invoice documentation, verify proper approval, ensure accurate account coding, and enter payments to vendors in a timely manner.
- Perform timely reconciliation of District procurement card statements which includes verification of expenditures and proper documentation.
- Reconcile vendor statements and calculate cash discounts when applicable.
- Enter data in financial software and review printouts against source documents.
- Work directly with vendors and school district personnel to resolve problems with billings, statements, shipments, receiving invoices and budget account coding.
- Collect and maintain vendor’s W9 and bank information for payment.
- Process employee reimbursements and monitor to ensure the expenditures align with District policy guidelines.
- Provide supporting documentation for financial statement audit.
- Perform back-up duties for Accounting Associate - Accounts Receivable
- Performs all other duties as assigned by Supervisor.
Working Conditions
- Work involves disruptions of daily schedule.
- Work involves frequent deadlines under pressure.
- Work requires flexibility in adjusting to continuously changing situations.
- Work entails a flexible daily schedule.
- Work involves high level of decision making and the ability to keep information confidential.
Qualifications Required:
Education:
- High School Diploma
Experience:
- 2 years of Accounts Payable or other relevant experience
- Prior experience operating modern office machines, including latest technology (i.e., network printers, computers, fax machines, etc.)
- Experience working with electronic forms of communication
Competency:
- Proficiency in areas such as: punctuation, arithmetic, grammar, proofreading, spelling, filing, typing, word processing, and spreadsheets
- Excellent organizational and customer service skills
Qualifications Desired:
Education:
- Associate's Degree in Accounting or related field
Experience:
- 3-5 years of Accounts Payable or other relevant experience
Candidate Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Custom Questions