Administrative Assistant - Vacancy ID: 274948

HACIL is seeking a friendly, organized, and dependable Administrative Assistant to support the day-to-day operations of our year-round virtual charter school. The ideal candidate will have prior administrative or office experience, strong communication and organizational skills, and the ability to manage multiple responsibilities while maintaining confidentiality and a welcoming attitude toward students, families, and staff.

Essential Responsibilities

• Provide administrative and clerical support to school administration and staff
• Serve as a welcoming and professional first point of contact for students, families, staff, and visitors
• Answer and direct phone calls, emails, and other school communications
• Maintain accurate student and school records
• Assist with enrollment, registration, attendance, scheduling, and other student-related processes
• Prepare correspondence, forms, reports, and other school documents
• Maintain organized electronic and paper filing systems
• Assist with school events, meetings, enrichment activities, and other school operations
• Communicate important information to families and staff in a timely and professional manner
• Assist with purchasing, invoices, receipts, and other basic office or financial tasks as needed
• Maintain confidentiality of student, family, and personnel information
• Help ensure the school office and shared spaces remain organized and welcoming
• Perform other administrative duties as assigned