Controller - Vacancy ID: 255431

To assist the Executive Director of Business Services in managing the financial affairs of the district in accordance with the objectives and policies of the Board of Education, and in accordance with the Statutes of the State of Wisconsin.

Essential Functions:

1.      Responsible for all aspects of cash management including short-term cash flow borrowing, verification of daily activity, investment of available cash, relationship management of banking services, preparation of monthly bank reconciliation, and oversight of pupil activity funds.

2.      Management and maintenance of district balance sheet and income statement including periodic review and reconciliation of all balance sheet accounts, approval and/or processing of batch postings to general ledger, approval and/or preparation of all adjusting journal entries, revenue and expenditure variance analysis.

3.      Oversight of district disbursements including related recordkeeping responsibilities, coordination with Business Operations Specialist and Accounts Payable, and preparation of Bills Payable report for Board of Education meetings.

4.      Coordination of and preparation for the annual district audit including bidding of such services at pre-determined intervals.

5.      Responsibilities relating to the district budget including:

·         Working with the Executive Director of Business Services in developing the current and long-range budgets for the district

·         Ongoing budget management including oversight and approval of budget transfers and adjustments

6.      Act as liaison to central office/site administrators and payroll for systemic establishment of new programs and/or account numbers as well as primary contact for day-to-day questions regarding finances and budget.

7.      Management and oversight of district grant programs including:

·         Working with grant coordinators to establish and manage budget

·         Assure that appropriate claims are filed on a timely basis

8.      Responsibility for external reporting including:

·         Submission of all DPI budget and annual reports

·         Oversight and preparation of year end 1099 reporting

·         Medicare cost reports

·         All other financial regulatory reports

9.      Management of district’s long-term debt including investment of funds, coordination of payments to bondholders and updating of all related schedules

10.  Management of district’s fixed assets including maintenance of appropriate software and completion of GASB 34 schedules required for audit

11.  Work with manager of information systems and software vendor to maintain current financial software product including review of updates, coordination of training for district staff, and preparation of required reports.

12.  Prepares special projects reports for the executive director of business services, superintendent of schools, or board of education as needed.

13.  Performs such other tasks and assumes such other responsibilities as the superintendent of schools, assistant superintendent of finance may assign.

Other Responsibilities:

1.      The employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122.01 - Drug-free Workplace throughout his/her employment in the district.

2.      All other duties as assigned (5%)

Supervisory Reponsibilities:

Purchasing, Accounts Payable and Assistant Controller