Administrative Assistant to District Administrator & School Board - Vacancy ID: 253900
Vacancy Details
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Position Details
Are you looking to work in a successful and positive school district that is committed to serving our students and community? Are you looking for a position where you can assist the leadership and governance of the Northland Pines School District toward continuous growth and success? If so, we invite you to apply for the Administrative Assistant to District Administrator and School Board position at Northland Pines School District. Northland Pines School District is proud to serve nearly 1,300 students and seven schools within the Northwoods.
This Administrative Assistant serves as the primary confidential support professional for the District Administrator and the Board of Education. This role acts as a liaison between the district’s leadership, staff, and the community, ensuring efficient administrative operations and compliance with legal requirements for board governance.
The ideal Administrative Assistant will be a trustworthy and caring individual with strong organization and communication skills that is passionate about helping others. Not only will you become part of a successful district committed to continuous improvement, but you will also get to live in an amazing community! The Eagle River area is renowned as one of the most beautiful outdoor destinations in the country, and our community is highly supportive of education!
Support for District Administrator:
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Prepare, edit, and proofread high-level correspondence, reports, and presentations.
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Serve as the primary point of contact for internal and external stakeholders, screening inquiries and resolving issues when appropriate.
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Handle sensitive and confidential information related to district operations, personnel, and legal matters.
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Assist with managing the District Administrator’s calendar, daily scheduling and tasks.
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Assist in the planning and execution of district-wide events, recognition programs, and community forums.
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Maintain official district records, archives, and contracts.
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Ability to create visually appealing layouts for newsletters, flyers, and other items using standard digital publishing tools.
Support for Board of Education Governance:
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Coordinate the preparation and distribution of Board meeting agendas and digital packets via platforms like BoardDocs.
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Attend all Board meetings (including evening sessions) to take and maintain official minutes of the meetings.
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Ensure district compliance with Open Meetings Laws and public records request protocols.
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Manage the board’s policy manual, overseeing updates in coordination with legal counsel or associations.
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Coordinate school board elections, including candidate filings and legal postings.
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Education: Preferred Associate's or Bachelor’s degree in Business Administration, Communications, or a related field; High School Diploma required.
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Experience: 3+ years of administrative assistant support, preferably in K-12 education or public sector governance.
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Technical Skills: Proficiency in use of Google Workspace, and board management software.
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Communication: Exceptional written and verbal communication skills with a focus on professionalism.
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Discretion: Demonstrated ability to maintain absolute confidentiality regarding personnel and legal issues.
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Additional Requirements: Cover letter, Resume, Two letters of recommendation, Transcripts if applicable, Response to Questions
Candidate Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Custom Questions
- Transcripts & Licenses/Certifications