Vacancy Details
Account Payable Specialist
Central Office
1
N/A
Open until filled
Contact
Position Details
As soon as possible
starting at $22/hour
8 hours/260 days
Full Time
The Accounts Payable Specialist supports the daily operations of the District related to the management of accounts payable procedures including the use of credit cards, approval processes, cash receipts, and preparation of adjusting journal entries related to those transactions.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Support the day-to-day operations for purchasing, approvals, and cash receipts.
- Reconciles monthly insurance invoices against payroll using Skyward and ensures that data is pushed over to employee benefits and deductions in their Skyward profiles.
- Performs data entry for budgetary, general ledger, and accounts payable procedures.
- Receives invoices from companies and compares them to purchase orders.
- Verifies invoices and prepares invoices for payment.
- Makes scheduled payment of invoices and distributes checks.
- Periodically review open purchase orders.
- Advises staff on accounts payable procedures.
- Corresponds with vendors to resolve questions and problems.
- Prepares and submits journal entries for adjustments resulting from AP transactions.
- Ensures that data input is entered and files are maintained to meet schedules.
- Maintains purchase order process.
- Maintains accounts payable financial transactions of the District.
- Prepares accounts payable checks on the computer and related accounts payable records and reports.
- Maintains PO requisition groups in Skyward.
- Tracks errors and records adjustments to correct charges or credits posted incorrectly.
- Updates and maintains all W-9 records.
- Prepares vouchers payable for review and related reports for review by the Board of Education.
- Maintains an effective positive relationship with supervisors, co-workers, dependents and vendor representatives.
- Works closely with all finance office staff to ensure accurate and efficient exchange of information.
- Distributes mail (shared duty).
- Coordinates service and supply orders for the central office.
- Assist as needed in the monitoring and transfer of time-off data from Frontline to Skyward.
- Maintains confidentiality of privileged information.
- Compile, organize, prepare and maintain an assortment of records, reports and information in an effective and efficient manner.
- Design and implement effective office practices and procedures.
- Monitor monthly unemployment payments to the Department of Workforce Development (DWD).
- Record Wire Transfers/ACH payments as needed.
- Process scholarship checks.
- Update Finance website & staff links.
- Other duties as assigned.
Related to Human Resources:
- Assist with insurance open enrollment.
Related to Finance/Bookkeeping:
- Assists in the District’s Purchasing Card program - approvals by Accounting Coordinator.
- Enters cash receipts into the District accounting program.
Related to Other Specified:
- Supports day-to-day operations for the departments of Financial Services and Human Resources as needed, while maintaining 100% confidentiality.
- Records minutes at public meetings when requested by the Director of Human Resources and Director of Finance.
- Uses the Data Mining tools in Skyward to generate reports as needed.
- Handles inquiries from the public, employees, other departments, and outside agencies in collaboration with the Director of Human Resources and Director of Finance.
- Maintains appropriate documentation related to his/her area of responsibility for the annual audit.
Education
- Associate’s Degree in Accounting, Business Management, or a related field preferred.
- Thorough knowledge of Finance departments’ organizational structure, rules, regulations, and operating procedures.
- Records and file management including office automation; computer software utilized by the Human Resource and Finance Departments.
- Training on state and federal reporting requirements.
- Proficiency in Microsoft Office suite, Google Suite, Skyward, and related software.
Experience:
- Minimum of two years of related experience.
- Knowledge of state and federal reporting requirements, particularly the ACA.
- Preparing and interpreting legal documents.
- Establishing and maintaining effective working relationships.
- Compiling, organizing, preparing and maintaining an assortment of records, reports and information in an effective and efficient manner.
- Performing work with a high degree of accuracy and promptness.
- Designing and implementing office practices and procedures.
- Experience at a school district or CESA using the WUFAR accounting code system preferred.
- Experience using Skyward software is preferred.
Candidate Requirements
- Cover Letter
- Resume