Student Services Admin Assistant - Vacancy ID: 240869

The Kettle Moraine School District (KMSD) cultivates academic excellence, living out our vision to prepare, inspire, and empower all 3,500 students within KM. Covering 90 square miles, the District serves all or portions of the following municipalities: City of Delafield, Town of Delafield, Village of Dousman, Town of Eagle, Town of Genesee, Village of North Prairie, Town of Ottawa, Town of Sullivan, Village of Summit, and Village of Wales. KMSD operates five elementary schools (Cushing, Dousman, Magee, Wales, KM Explore), one middle school (Kettle Moraine Middle School), five high schools (Kettle Moraine High School, KM Global, KM Perform, High School of Health Sciences, KM Connect), and one alternative program. More information about the District can be found at www.kmsd.edu.

Who We Seek

We are looking for a talented, collaborative, and detail-oriented individual who is passionate about supporting students and staff through effective financial management and communication. As ambassadors for KMSD, all employees commit to positively representing the district by demonstrating professionalism, integrity, and personalization.

Who We Are

Purpose:
We aim to Prepare, Inspire, and Empower every student to succeed through a culture of excellence.

Mission:
Our dedicated staff and community stakeholders work together to provide academic rigor, choice, and authentic experiences that support students in achieving their fullest potential.

Core Values:

• Excellence: High expectations for students and staff.

• Partnership: Engaging with families, staff, and the community.

• Accountability: Taking responsibility for outcomes.

• Integrity: Building trust through honesty and transparency.

• Opportunities: Providing multiple pathways for success.

• Resilience: Encouraging perseverance and self-advocacy.

Role and Responsibilities

The District seeks a Student Services Finance Specialist for the Kettle Moraine School District.

Key Responsibilities:

• Maintain student services financial records in accordance with federal and state requirements.

• Prepare, monitor, and reconcile special education and student services budgets.

• Complete all financial plans and required reporting for grants including IDEA, ESEA, High-Cost Aid, and others.

• Assist with Medicaid billing and documentation processes.

• Coordinate transportation services for students with special education needs.

• Support budgetary requests, purchasing, and reporting for nursing, EL, homebound, and other student services programs.

• Collaborate with district and building-level staff to ensure efficient and accurate communication of financial data and documentation.

• Greet visitors, answer phones, direct questions to appropriate personnel, etc.

• Other responsibilities include assisting with data entry, communications, and other administrative tasks as a member of the Kettle Moraine District Office team.

Required Education, Experience, and Credentials

• Education: 2- or 4-year degree in accounting, finance, or a related field preferred.

• Experience: Prior experience in bookkeeping, school finance, or business office operations preferred.

• Technical Skills: Proficiency with Google Sheets, Docs, and financial systems such as Skyward or Infinite Campus preferred.

• Excellent organizational, communication, and interpersonal skills.

• Ability to maintain confidentiality and work independently with minimal supervision.

Compensation & Employment Terms

• Salary Range: Commensurate with experience.

• Employment Terms: 12-month, full-time, position with benefits