Administrative Assistant - Associate Principal - Vacancy ID: 225412
Archived Vacancy
Vacancy Details
Administrative Assistant - Associate Principal
John Muir Middle School
1
N/A
Open until filled
Contact
Ali Draeger
Human Resources Specialist
715-261-0518
Position Details
As soon as possible
$18.45 per hour
7.5 hours per day - School Year (plus additional days)
Full Time
The Wausau School District is seeking an the Administrative Assistant to assist the Associate Principal with technology and curriculum responsibilities at John Muir Middle School.
The Administrative Assistant works during the school year with additional days after school is out and additional days in August before school starts.
This is a full-time position and qualifies for health insurance, dental insurance, life insurance, short term and long term disability, paid sick leave, personal leave, and retirement through the Wisconsin Retirement System.
The Administrative Assistant works during the school year with additional days after school is out and additional days in August before school starts.
This is a full-time position and qualifies for health insurance, dental insurance, life insurance, short term and long term disability, paid sick leave, personal leave, and retirement through the Wisconsin Retirement System.
ESSENTIAL JOB FUNCTIONS:
● Compose and type correspondence related to office matters using correct business English composition and spelling.
● Handle office situations in a professional and confidential manner.
● Maintain an accurate student roster for the Middle School in Infinite Campus
● Maintain an accurate school-wide calendar.
● Prepare hall duty and commons duty supervision schedules for both semesters.
● Prepare and distribute materials for Advisor-Advisee Night.
● Prepare materials and help organize other preparations, set-up the field house, and coordinate support staff for Conflict Resolution Day.
● Assist and provide information for students, staff members, parents in the Programming office.
● Maintain a record of room usage and reservations for classrooms during the school day.
● Understand Infinite Campus to run variable reports as needed to provide data and information upon request by staff.
● Prepare mailing labels for administration, teachers, and staff as needed.
● Support other Programming Office personnel during peak times, i.e. registration, staffing, timetable development, and input.
● Maintain an organized filing system.
● Enter purchase orders.
● Assist at Events as needed
● Maintain rSchool activity scheduler for on-line registration
● Maintain the Clubs & Activities Chart
● Work with Link Crew Advisors
POSITION REQUIREMENTS:
● Ability to interact with students, teachers, parents, other staff, the general public, and administration in a professional, amiable, and courteous manner.
● Secretarial skills including typing, file maintenance, knowledge of word processing and spreadsheets, and various office machines.
● Ability to deal with complex situations and make decisions.
● Knowledge of business English, grammar, composition, and spelling.
● Strong communications skills.
● Ability to work with young people and the public.
● Ability to work under pressure and remain calm in tense situations.
● Ability to maintain confidentiality.
● Ability to work with interruptions.
● Knowledge of phone and voicemail systems.
● Ability to work independently and meet deadlines.
● Strong organizational skills and the ability to determine priorities.
● Knowledge of Infinite Campus and ability to run reports, and determine appropriate process to support the scheduling and administration of the school.
● Knowledge of Google docs
● Knowledge of Microsoft Office
● Knowledge of Infinite Campus
● Knowledge of Skyward
● Knowledge of rSchool program
EDUCATION:
Required: High School Diploma with an emphasis in secretarial studies.
Desired: Associate Degree in data technology, secretarial occupations or office management.
WORK EXPERIENCE:
Required: General office work including the use of computers and working with people.
Desired: Experience with computers and a school setting.
● Compose and type correspondence related to office matters using correct business English composition and spelling.
● Handle office situations in a professional and confidential manner.
● Maintain an accurate student roster for the Middle School in Infinite Campus
● Maintain an accurate school-wide calendar.
● Prepare hall duty and commons duty supervision schedules for both semesters.
● Prepare and distribute materials for Advisor-Advisee Night.
● Prepare materials and help organize other preparations, set-up the field house, and coordinate support staff for Conflict Resolution Day.
● Assist and provide information for students, staff members, parents in the Programming office.
● Maintain a record of room usage and reservations for classrooms during the school day.
● Understand Infinite Campus to run variable reports as needed to provide data and information upon request by staff.
● Prepare mailing labels for administration, teachers, and staff as needed.
● Support other Programming Office personnel during peak times, i.e. registration, staffing, timetable development, and input.
● Maintain an organized filing system.
● Enter purchase orders.
● Assist at Events as needed
● Maintain rSchool activity scheduler for on-line registration
● Maintain the Clubs & Activities Chart
● Work with Link Crew Advisors
POSITION REQUIREMENTS:
● Ability to interact with students, teachers, parents, other staff, the general public, and administration in a professional, amiable, and courteous manner.
● Secretarial skills including typing, file maintenance, knowledge of word processing and spreadsheets, and various office machines.
● Ability to deal with complex situations and make decisions.
● Knowledge of business English, grammar, composition, and spelling.
● Strong communications skills.
● Ability to work with young people and the public.
● Ability to work under pressure and remain calm in tense situations.
● Ability to maintain confidentiality.
● Ability to work with interruptions.
● Knowledge of phone and voicemail systems.
● Ability to work independently and meet deadlines.
● Strong organizational skills and the ability to determine priorities.
● Knowledge of Infinite Campus and ability to run reports, and determine appropriate process to support the scheduling and administration of the school.
● Knowledge of Google docs
● Knowledge of Microsoft Office
● Knowledge of Infinite Campus
● Knowledge of Skyward
● Knowledge of rSchool program
EDUCATION:
Required: High School Diploma with an emphasis in secretarial studies.
Desired: Associate Degree in data technology, secretarial occupations or office management.
WORK EXPERIENCE:
Required: General office work including the use of computers and working with people.
Desired: Experience with computers and a school setting.
Candidate Requirements
- Custom Questions