School Operations Manager - Vacancy ID: 219125

Under the direction of the Executive Director, the School Operations Manager plays a critical role in the leadership team. The incumbent will ensure the implementation and maintenance of clear operational systems that allow the administrators, principals, and teachers to focus on students and families. The School Operations Manager will embrace innovation and continuous improvement, is willing to get hands-on, and relishes the challenge of finding ways to work smarter and more efficiently keeping cost in mind. The position supports both the Bluemound and State Street campuses. This position manages maintenance, information technology, lunchroom, and extension staff. This is an IN PERSON position; remote work is rare!

Operational Functions: Responsible for site level procurement of supplies, materials, equipment, and inventory management. Local manager for transportation, food services, facilities maintenance, security and other third party service contracts, ensuring ongoing monitoring and implementation of contracts. Provides operational and logistical support for start up projects. Works with registrars to implement enrollment campaigns for students (e.g. new students, intent to attend, waiting lists) including engagement on local marketing initiatives, demographic analysis, coordination with local and regional communications specialists. Works with school staff to manage reporting and data tracking for all special education programs. Prepares reports necessary for administrators including various DPI reports throughout the year. Respond to and resolve routine internal and external inquiries from parents, employees, and school organizations.

Facilities Management: Manages internal building maintenance personnel, requests, and projects. Oversees all building inspections (City of Milwaukee, Health Department, and Asbestos). Works with the Director of Business Services to research and acquire quotes for building repairs and special projects. Coordinates special projects needed from internal and external staff including summer cleaning and other projects completed during school breaks.

Finance and Purchasing: Ensure adherence to the school’s fiscal policies and procedures. Provides finance reports to the Business Manager. Works with the business office to create and remit invoices for payments. Generates monthly invoices for families. Collects and posts payment to student accounts daily. Prepares bank deposit for field trips fees, sports fees, lunch money, and fundraisers proceeds. Works with administration to purchase supplies including but not limited to furniture, books, technology, and building supplies. Corresponds with companies for orders, quotes, and issues. Ensures adherence to the schools fiscal policies and procedures.

School Nutrition Program: Manages all aspects of the food service program including management of the entire application process including free and reduced meals application process. Supports school food service operations as required by the DPI Nutrition Program to ensure that all reporting requirements are met. Apply all DPI, USDA, city and county health department regulations and guidelines, completing appropriate reports, records, and workshops as required. Prepares and distributes lunch menus and prepares monthly lunch claims. Coordinator with contracted food service provider to ensure timely contract renewals and quality food service program for students. Oversees food service staff to ensure procurement and efficient delivery of student meals. Works with Director of Business Services to ensure the annual food service budget is balanced.

Technology: Works with principals and IT to procure and maintain technology equipment. Works with IT to coordinate technology implementation including planning, procurement, and training. Maintains supply cabinets with printers and ink.

Other duties: Manages lunch room and extension program staff. Coordinates volunteer projects for Woodlands families. Other duties as assigned by the Executive Director.

Education: Bachelor’s degree in Business, Accounting, Finance or related field preferred. Will also consider candidates with an equivalent combination of education and experience.

Preferred skills and work experience: Demonstrated success in monitoring budgets. Experience managing and enforcing service agreements and contracts. Prior experience managing operations, IT, and facilities personnel. Knowledge of basic staffing processes and general human resources procedures. Demonstrates good judgment and is persistent in overcoming and removing obstacles to goals. Ability to travel between locations. Ability to manage staff and hold them accountable. Ability to problem solve, organize, and multitask. Is approachable and professional. Proficient with Google products, Microsoft Office, Skyward and other school related databases. Previous experience interacting with kids and families. May receive calls from direct reports between 7am and 6pm