Administrative Support (12 MO) - Human Resources - ESC - Vacancy ID: 212164

ESSENTIAL JOB FUNCTIONS

Performs customer service duties, including in-person interactions; making and receiving telephone calls, including transferring calls to the appropriate individuals; directing department visitors to the appropriate individuals; answering general information questions and/or escalating more complex questions to the appropriate individuals; and assisting with coordination of department/school meetings and/or events.

1. Sets up and maintains paper and electronic filing systems for all records, correspondence, and other paper and electronic materials.
2. Provides paper and/or electronic written correspondence to a diverse pool of individuals, including the department head/principal, fellow staff members, administrators, students, families, and the general public, as directed by the department head/principal.
3. Runs reports and/or retrieves data, including paper and electronic files, and distributes the related reports/data to the appropriate individuals as directed by the department head/principal.
4. Assists the department head/principal as requested with clerical budgetary duties, including data entry into Excel/Google sheets and position-specific software systems, collection and data entry of related receipts/invoices, and printing of budgetary reports.
5. Composes/runs position-specific documents and/or reports and/or retrieves data for reporting out to diverse pool of individuals, including the department head, fellow staff members, students, and families, as directed by department head.
6. Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Intermediate use and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook).

1.      Ability to attain intermediate skills with position-specific software systems within one year of KUSD work experience.

2.      Ability and willingness to maintain confidentiality of any information gained within the course of executing one's position responsibilities.

3.      Knowledge of and ability to uphold and execute all district safety procedures (knowledge to be attained within one year of employment with the district)

4.      Ability to operate office equipment such as multi-line telephone, fax machines, copiers and computers.

5.      Effective verbal and written communication skills in English and preferably Spanish.

6.      Dedication to the mission, vision, core values and strategic goals of Kenosha Unified School District.

7.      Flexibility to function on an individual basis as well as serve as a cooperative team member.

PHYSICAL DEMANDS

Must be able to remain in a stationary position for long periods of time; occasionally required to move about inside the office to access file cabinets, office machinery, etc.; consistently and repetitively operates a computer and other office machinery such as calculator, copy machine and/or computer printer; regularly required to communicate and exchange accurate information with administration, staff, and the public. Occasionally be required to lift up to 20 pounds unassisted.

POSITION DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions consistently and to the satisfaction of the employer. Reasonable accommodations may be made for qualified disabled individuals. This job description is not an exhaustive list, as employees may be required to perform duties not specifically designated within this document, at the employer’s discretion. The Kenosha Unified School District reserves the right to modify or interpret this job description as needed.

The Kenosha Unified School District is an Equal Opportunity Educator/Employer with established policies prohibiting discrimination on the basis of age, race, creed, religion, color, gender, national origin, disability or handicap, sexual orientation, or political affiliation in an educational program, activity, or employment in the District. The Superintendent of Schools/designee addresses questions regarding student discrimination, and the Chief Human Resources Officer answers questions concerning staff discrimination.