Principals' Administrative Assistant - SHS - Vacancy ID: 188980

The High School Principals’ Administrative Assistant is responsible for providing administrative support and clerical assistance to the Principals at the Stoughton High School. Reports To: Building Principal Essential Job Functions: 1. Works cooperatively with parents, students, staff, and the community. 2. Performs office duties that include typing, filing, copying, faxing, mail sorting, answering phone calls, taking messages and routing calls. 3. Collects data using word processing and spreadsheet programs and databases including but not limited to Google, Infinite Campus, Excel, Word, Skyward, Publisher, Power point and PageMaker and others. 4. Works with digital imagining equipment such as digital cameras and scanners, and edits images. 5. Collects other data and information as directed. (i.e. surveying other conference schools for information, internet searches etc.) 6. Types, prepares, distributes reports and correspondence. 7. Maintains Skyward budget information and records. Completes purchase orders. 8. Provides back-up support for other Administrative Assistants in the building. 9. Orders, processes and maintains materials and equipment. 10. Processes and maintains purchase orders. 11. Processes requests for student work permits. 12. Provide support for correspondence 13. Substitutes to cover for other office staff when needed. 14. Possesses good communication skills. 15. Ability to work independently. 16. Ability to respond positively to diverse needs of staff, parents, students and the community. 17. Demonstrates the ability to problem solve when policies or procedures may not be clearly defined. 18. Ability to exercise initiative, original thinking and judgment; drawing upon factual background and fundamental principles. 19. Ability to follow oral and written instructions. 20. Effective written and oral communication skills in order to work effectively with staff, parents, students and the community. 21. Works collaboratively with principals and student activity advisors to implement District business practices. 22. Works collaboratively with distance education coordinator to coordinate student curriculum activities. 23. Provides services as needed to the District Office and/or other school buildings as needed, particularly during the summer. Marginal Job Functions: All other duties assigned which relate to the functions of the job. The Board does not discriminate in employment on the basis of the Protected Classes of race, color, national origin, age, sex (including transgender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices.