Athletic Department Secretary (Secretary II) - Vacancy ID: 132604
Archived Vacancy
Vacancy Details
Athletic Department Secretary (Secretary II)
Central High School and Nathan Hale High School
1
N/A
Open until filled
Contact
Janet Delikat
Human Resources Manager
414-604-3060
Position Details
As soon as possible
$17.00/hour
full time, 12-month position
Full Time
The West Allis-West Milwaukee School District strongly encourages applicants from diverse backgrounds to apply. We are strengthened by diversity and committed to equity. Every day, the West Allis-West Milwaukee School District focuses on equity through deeper learning, fosters a sense of belonging, and educates the whole child so that every learner achieves success. The West Allis-West Milwaukee School District aspires to create experiences that build community and empower learners so they can live life on their own terms.
The School District of West Allis-West Milwaukee is currently seeking a full time, 12-month secretary. This position supports the Athletic Directors at both West Allis Central High School and Nathan Hale High School with the facilitation of high school sports and youth sports programs. This position will require travel between both high schools.
DEMONSTRATED ABILITIES:
* Prioritize assigned tasks.
* Use computer tools (e.g., Google, Excel, etc.).
* Facilitate multiple schedules.
* Maintain confidentiality.
* Maintain positive relationships with district staff, students, and community members.
ESSENTIAL JOB FUNCTIONS:
* Maintain database of parent/athlete correspondence from the athletic office.
* Process high school athletic participants.
* Maintain schedule databases.
* Process facility scheduling.
* Process supplementary contracts.
* Assist with securing bus transportation.
* Assist with fee collection.
* Assist with awards and recognitions.
* Requisition request for Purchase Orders.
* Assist with worker/official payments.
* Assist with arranging WIAA State travel.
* Other duties as assigned.
Work within State and Board of Education policies, procedures and guidelines.
The West Allis-West Milwaukee School District does not discriminate on the basis of age, race, color, gender, religion, gender identity, sexual orientation, or national or ethnic origin in administration of its educational policies, hiring and employment practices, admission policies, scholarship and grant programs, or athletic and other school administered programs. The District's Title IX Coordinator is: Jeff Thomson, Principal of Mitchell Elementary School, 10125 West Montana Avenue, West Allis, WI 53227. Mr. Thomson can be reached at 414-604-3055 or via email at thomsonj@wawmsd.org.
• High School diploma required, Associate Degree in related clerical or business field preferred. Experience working in a medical office setting beneficial.
• Demonstrates ability to develop databases, utilize relational database software for reporting and maintain database for student record keeping, communication and attendance purposes.
• Demonstrates ability to utilize develop, maintain and improve spreadsheets including formula creation, tables creation and extracting reports.
• Demonstrates the ability to utilize various technology including student information system, school messenger, website and social media as needed to communicate for official school business.
• Demonstrates above average organizational, planning, problem solving and time management skills.
• Demonstrates above average written and verbal communication skills.
• Demonstrates ability to perform duties in an efficient, timely and confidential manner.
• Demonstrates ability to collaborate with members of the office team to produce positive results.
• Maintain confidentiality with regard to student and/or personnel records.
• Other qualifications as approved by the Board.
Candidate Requirements
- Cover Letter