Human Resources & Communications Administrative Assistant - Vacancy ID: 217632
Vacancy Details
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Position Details
We are seeking a motivated and detail-oriented Human Resources and Communications Administrative Assistant to join our team. This role is pivotal in supporting both HR functions and external communications efforts in branding the district and driving employee engagement. The ideal candidate will assist the HR Director and Communications Director in the following areas of work: HR processes, recruitment, full employee life cycle tasks, document management, systems management, public relations editing, relationship development, content creation, social media content creation, and exceptional communication and customer service skills.
Key Responsibilities expected of a Human Resources and Communications Administrative Assistant, emphasizing the integration of HR processes with effective external and internal communications strategies by assisting with the following:
Human Resources
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Foster positive relationships with current employees, helping to address HR-related inquiries and concerns.
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Act as a liaison between administration and staff, promoting open communication and employee engagement.
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Cultivate relationships with external stakeholders including candidates, vendors, and community partners.
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Monitors and assists in the coordination of personnel functions such as recruitment, job postings, and hiring, orientation, onboarding,to ensure an overall seamless candidate and employee experience.
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Assists with the interpretation and administration of personnel procedures, policies, handbooks and appendices.
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Prepares meetings, communications, and materials that help promote a culture of transparency, clarity, and appreciation of staff.
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Utilize HRIS (Human Resources Information Systems) to generate reports, and support payroll functions.
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Assists in preparing and distributing personnel records, including individual teacher contracts, a notice of assignment and letters of a co-curricular assignment, FMLA, and worker’s compensation paperwork.
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Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
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Assists the Director with day-to-day management of the office and various administrative support tasks.
Communications
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Provide editing assistance for public relations and social platform materials including social media posts, newsletters, website content, and press releases.
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Develop and maintain relationships with internal stakeholders.
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Assist in maintaining social media platforms with engaging content and monitoring online conversations.
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Maintenance of district-wide mailing list(s).
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Creation and maintenance of various committee contact lists
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Coordination of all aspects of public (non-school board) meetings including calendaring, setup/breakdown, presenter support and related tasks
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Coordination with external printing and mailing fulfillment vendors to ensure timely and accurate delivery of printed, mailed communications
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Support internal communications initiatives to ensure consistent messaging across the organization.
KNOWLEDGE, SKILLS & ABILITIES:
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Excellent written, oral and interpersonal communication skills.
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Sound prioritization, organization and time management skills.
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Advanced word processing skills and proficiency with Microsoft Office and Google Suite. Working knowledge of Canva and Adobe Suite, as well as photography skills are a plus.
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Working knowledge of AP Style Guide or similar will be valuable.
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Excellent customer service skills and work positively, effectively, and ethically with students, parents, community members and District personnel.
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Respects and promotes diversity and is culturally responsive to the community, students, parents, and District personnel.
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Ability to perform duties with awareness of all District requirements as well as Board and District policies and guidelines.
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Attentive to detail; ensures accuracy in all work.
QUALIFICATIONS:
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Bachelor’s degree in Human Resources, Communications, Business Administration, or related field preferred and/or proven 3+ years of experience in HR coordination, recruitment, and/or communications roles.
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High level of integrity and confidentiality regarding sensitive HR and corporate information.
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Strong understanding of HRIS, applicant tracking systems, and other HR-related software preferred.
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Excellent written and verbal communication skills, with the ability to edit compelling PR content and internal communications.
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Working familiarity with social media platforms and content management systems.
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Exceptional organizational and time-management abilities.
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Strong interpersonal skills with the ability to build relationships and work effectively in a team environment.
Candidate Requirements
- Cover Letter
- Resume