Administrative Assistant/Substitute Teacher Coordinator - Vacancy ID: 240892

The School District of Spencer is seeking a highly organized, dependable, and friendly individual to serve as the Middle/High School Office Administrative Assistant & Substitute Coordinator. This dual-role position is essential in ensuring the smooth daily operation of the school office while also managing substitute staffing needs to support instructional continuity.

The ideal candidate will thrive in a fast-paced school environment, possess excellent communication and organizational skills, and demonstrate a commitment to fostering a welcoming, efficient, and professional school atmosphere.

Key Responsibilities:

Administrative Assistant Duties:

• Provide administrative and clerical support to the school principal, staff, students, and families.

• Serve as a welcoming first point of contact for visitors, students, and parents.

• Manage incoming calls, emails, and other communications.

• Maintain accurate student records and files in accordance with district policies and regulations.

• Assist with attendance tracking, student check-ins/outs, and daily office operations.

• Support scheduling, coordination of school events, and communication efforts.

• Coordinate open enrollment and homeschool reporting.
• Other duties as assigned.

Substitute Coordinator Duties:

• Manage daily substitute assignments for all school staff requiring coverage.

• Maintain and update substitute availability lists and contact information.

• Communicate with substitutes to ensure proper staffing and coverage for classrooms and support positions.

• Coordinate with district administration regarding substitute processes and systems.

• Provide orientation and support to new substitutes as needed.