Administrative Assistant/Substitute Teacher Coordinator - Vacancy ID: 240892
Vacancy Details
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Position Details
The School District of Spencer is seeking a highly organized, dependable, and friendly individual to serve as the Middle/High School Office Administrative Assistant & Substitute Coordinator. This dual-role position is essential in ensuring the smooth daily operation of the school office while also managing substitute staffing needs to support instructional continuity.
The ideal candidate will thrive in a fast-paced school environment, possess excellent communication and organizational skills, and demonstrate a commitment to fostering a welcoming, efficient, and professional school atmosphere.
Key Responsibilities:
Administrative Assistant Duties:
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Provide administrative and clerical support to the school principal, staff, students, and families.
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Serve as a welcoming first point of contact for visitors, students, and parents.
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Manage incoming calls, emails, and other communications.
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Maintain accurate student records and files in accordance with district policies and regulations.
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Assist with attendance tracking, student check-ins/outs, and daily office operations.
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Support scheduling, coordination of school events, and communication efforts.
- Coordinate open enrollment and homeschool reporting.
- Other duties as assigned.
Substitute Coordinator Duties:
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Manage daily substitute assignments for all school staff requiring coverage.
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Maintain and update substitute availability lists and contact information.
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Communicate with substitutes to ensure proper staffing and coverage for classrooms and support positions.
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Coordinate with district administration regarding substitute processes and systems.
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Provide orientation and support to new substitutes as needed.
Qualifications:
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High school diploma or equivalent (Associate degree preferred).
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Previous administrative, clerical, or office management experience, preferably in a school setting.
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Strong organizational skills and attention to detail.
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Excellent verbal and written communication skills.
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Ability to maintain confidentiality and handle sensitive information with discretion.
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Proficiency with standard office software (Microsoft Office, Google Workspace, etc.).
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Ability to multitask and work effectively under pressure.
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Positive attitude, professional demeanor, and ability to work collaboratively with staff, students, and families.
Candidate Requirements
- Cover Letter
- Resume