Financial Assistant - Vacancy ID: 247311

Job Goal:  To maintain a well-organized and efficiently operating business office. 

 

Basic Functions:  To perform a variety of administrative tasks requiring individual initiative and judgment based on the knowledge of procedures and policy pertaining to the school district. 

 

Qualifications:  

High School diploma or GED equivalent with specialized course work in general office and accounting practices. 

Experience working in Accounts payable and Payroll. 

Ability to handle confidential information and materials.

Ability to handle stressful situations. 

Ability to effectively meet and deal with the public.

Willingness to obtain additional training to enhance job performance or meet changing job requirements. 

Ability to perform essential functions of the position. 

Knowledge of Skyward Financial Management software

 

Reports to:  Superintendent or Financial Manager

 

Responsibilities:

 

Order teacher/classroom supplies

Order textbooks and other general office/school supplies

Process purchase orders

Maintain open purchase order files

 

Process invoices for payment

Collect W-9’s and certificate of insurance from contractors

Code vendor payments for 1099 processing according to IRS guidelines

Process employee expense reimbursements

Reconcile Credit Card statements with statements/receipts and enter into Skyward

Generate and distribute checks for payment including positive pay upload

Maintain files for subscriptions and curriculum vendors

 

Create and send invoices for payment

 

Set up new employees/terminations in Skyward

Enroll, change or terminate employee benefits

Maintain confidential correspondence

Maintain records of staff personnel files and related employment records

Process hourly and salaried employee payroll, benefits, deductions, garnishments, etc.

Pay and reconcile payroll payables including federal and state taxes, retirement contributions and garnishments

Maintain employee time off, absences and leave tracking

Prepare fiscal year end and calendar year end processing

 

Assist Financial Manager with annual audit 

Scan and convert physical documents into digital formats

Assist with other departments and office responsibilities when needed

 

 

Terms of Employment:  Salary and work year to be established by the Board

 

Evaluation:  Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of support staff.