District Payroll and Accounting Specialist - Vacancy ID: 242265

Performance Responsibilities:

• Payroll Management and Support
• Prepare, process, and post payroll
• Maintain employee information in the payroll software system 
• File monthly, quarterly, and annual payroll-related reports
• Process payroll-related vendor payments
• Process employee benefits enrollments, changes, and terminations
• Reconcile payroll liability accounts
• Stay informed about changes in payroll and accounting regulations and best practices
• Purchasing & Accounts Payable Management and Support
• Follow established purchasing procedures 
• Enter and process requisitions and purchase orders
• Prepare, process, and post accounts payable payments
• Determine appropriate WUFAR accounts
• Maintain vendor information in the financial software system 
• Accounts Receivable & Cash Management and Support
• Record deposits and other revenue into the financial software system
• Perform monthly check reconciliation
• Reconcile bank accounts to the general ledger
• Software and Technology
• Comprehend and effectively use Payroll/Accounting & HR software; ie: Skyward/Q, PAC
• Troubleshoot software issues and work with support when necessary
• Stay up to date with software updates and or changes
• Maintaining a thorough understanding of current district financial regulations, reporting, and processes are key responsibilities of this role.
• Prepare schedules and reports including those required by governing boards, the WI Department of Public Instruction (DPI), and other State and Federal agencies
• Recommend, develop, and manage business office processes and procedures
• Support staff with the budgetary requirements of grants and contracts
• Stay abreast of school business functions, best practices, and requirements
• Attend and/or present at meetings or school finance events as assigned
• Complete special projects as assigned by the Agency Administrator or Director of Business Services

Professional Responsibilities:

• Strive to work collaboratively to build trusting partnerships with colleagues and other stakeholders.
• Ability to communicate professionally and effectively, both orally and in writing.
• Accountable for commitments, meetings, and schedules.
• Ability to be flexible and adapt readily to change.
• Adhere to agency, departmental, and district policies and procedures.
• Maintain accurate and confidential records as required by law, agency policy, and administrative regulations.
• Contribute to agency and district cultures and goals in a productive, positive manner:
• Serve with Integrity
• Connect with Compassion
• Grow with Intention
• Perform other responsibilities as assigned by Administration.

Preferred Qualifications & Skills:

• A minimum of 3 years of experience working in a school business office preferred
• Post-secondary training in accounting or business preferred
• Knowledge of Wisconsin Uniform Financial Accounting Requirements (WUFAR) preferred
• Knowledge of financial software systems, with Skyward school financial software preferred
• Ability to understand and apply fiscal policies and procedures, and provide sound advice and recommendations
• Ability to apply in-depth knowledge of governmental accounting, budgeting, bookkeeping, and record-keeping principles, practices, and procedures
• Valid driver’s license and access to an insured motor vehicle, or other timely access to private transportation, for travel to school districts, meetings, or other off-site destinations.
• Ability to establish effective, positive working relationships
• Demonstrate strong written, oral, and interpersonal communication skills
• Strong knowledge of Google Workspace, as well as an aptitude for integrating technology into the work
• Such other qualifications as the CESA 9 Administrator and the CESA 9 Board of Control may deem appropriate

Physical Requirements:

• Mobility to work in a standard office setting and use standard office equipment. 
• Sit, kneel, stand, and walk for required periods..
• Occasional need to stoop, bend, crouch, reach, and twist.
• Bending, pushing, moving, and lifting objects up to 50 pounds.

The information in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties and responsibilities performed for this position.