Payroll Specialist - Vacancy ID: 239043

ORGANIZATIONAL RELATIONSHIP

Reports and accounts to the Director of Business Operations.  

POSITION FUNCTION

To support the efficient and effective operation of the district’s Business Operations, ensuring it fulfills its essential role in the educational process. This position is responsible for performing the necessary processes of payroll in a regular and timely manner according to school board policies. This person also serves on the Business Operations Team and is a key partner to the Director of Business Operations — functioning as a right-hand support in both daily operations and strategic initiatives. The role requires working in a fast-paced environment, demonstrating creative thinking, handling confidential manners appropriately, visionary leadership, and the ability to anticipate challenges before they arise. Strong communication skills, a collaborative spirit, and the capacity to accept the responsibilities that come along with accountability.

PERFORMANCE RESPONSIBILITIES

1. Promote a positive image of the District at all times.

2. Engage with the community to develop a sense of context and an understanding of its history. 

3. Maintain flexibility with their work schedule; this person may be required to work unique hours during busy times.

4. Process semi-monthly payroll for professional, support, substitute, summer school and cocurricular staff. 

5. Prepares and inputs payroll from contracts, time cards and other source documents. 

6. Accurately handle payroll for new hires, terminations and staff on leave. 

7. Research and respond to inquiries from district staff on payroll and time card issues. Take appropriate action to resolve problems identified. 

8. Prepare documentation and send information electronically to our third-party 403(b) administrator (TPA). 

9. Process and send direct deposit, tax and retirement payments electronically. 

10. Update employee profile changes such as direct deposit, tax changes, etc, 

11. Maintain payroll budget spreadsheets. 

12. Prepares payroll checks, federal and state withholding vouchers. 

13. Provide payroll liability documentation to accounts payable.  

14. Confers with principals, supervisors and staff concerning payroll matters. 

15. Create and maintain all personnel files; adhering to state and district requirements.

16. Manage court ordered disbursements (i.e. garnishments). 

17. Distributes electronic paychecks per district plan. 

18. Process contract adjustments and retro payments. 

19. Prepares documents for auditors as requested.