Staff Accountant - Vacancy ID: 230054

Job Title: Staff Accountant

Supervisor: Finance Coordinator

Location: District office

Status: Full Time (40 Hours/week) year-round

The Staff Accountant will play an integral role in the growth and success of the Prescott School District. Under the supervision of the Finance Coordinator; the Staff Accountant is responsible for a variety of sensitive and confidential accounting duties including: monthly bank reconciliations, credit card oversight and processing, deposits and cash box management, Accounts Receivable, Accounts Payable, Purchasing and financial reporting, as well as being able to work both independently and collaboratively while also prioritizing a diverse workload.

Summary of Essential Job Functions:

• Execute banking functions: reconciliations, transfers, ACH and wire transactions, deposits and withdrawals

• Verify, document and process all district cash and cash box transactions

• Coordinate all credit card transactions for the district including: documentation, approval, the payment processing and recording to the general ledger

• Prepare, maintain and distribute routine and special financial reports

• Compiling of the data necessary to file the quarterly Medicaid PCG Claim under the Wisconsin SBS/MAC program

• Assure the completion of assigned banking payments: taxes, benefits and insurance

• Process journal entry transactions

• Process vendor invoices, including coding to appropriate projects and general ledger accounts and making timely payments as per policy

• Processing all purchase orders for the district using Skyward with tracking and follow up system for receiving invoice vendors

• Correspond, establish or terminate vendor accounts including the assurance of sales tax exemption, as necessary 

Additional duties:

• Collect and record retiree benefit payments

• Reconcile and allocate Prepaid Expense accounts, as appropriate

• Compile supporting documentation and track all fixed asset addition and disposals

• Assist with the Annual Financial Audit with emphasis on assets and revenue

• Assist with other audits that are required throughout the school year

• Miscellaneous account reconciliations, as necessary

• Management of the miscellaneous billing including recording the accounts receivable/collection

• Assist with reporting billable special education services provided throughout the school year

• Fund balance, Fund 21 and Fund 60 reporting

• Oversight of the various online payment platforms

• Assist the Finance Coordinator with monitoring the daily cash flow

• Assist the Finance Coordinator with grant claims, tracking and other related activity

• Compile and process vendor 1099’s

• Procedural training of staff on purchasing requisitions, receiving of goods and the applicable policies/procedures. 

• Other assigned duties as requested