Bilingual (Spanish/English) Administrative Assistant - Student Services - Butler - Vacancy ID: 229457

Archived Vacancy
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Vacancy Details

Bilingual (Spanish/English) Administrative Assistant - Student Services - Butler
Butler Middle School
1
N/A
Open until filled

Contact

Laura Jennaro
Principal
ljennaro@waukesha.k12.wi.us
262-970-2910
https://sdw.waukesha.k12.wi.us/o/ButlerMS

Position Details

As soon as possible
$20.86/hour, Benefit Eligible
Full Time, 5 days/week, 12 months/year
Full Time

Are you an organized, detail-oriented, and motivated professional who thrives in a fast-paced school environment? Do you enjoy working with students, families, and staff to support a positive and efficient school experience? If so, Butler Middle School is looking for a Bilingual (Spanish/English) Administrative Assistant of Student Services to join our team!

At Butler Middle School, we believe in fostering a supportive and welcoming environment for both students and staff. As the Administrative Assistant of Student Services, you will play a crucial role in ensuring smooth operations in our Student Services office, assisting with enrollment, transcripts, scheduling, health room, and more. You’ll be part of a collaborative team dedicated to student success!

Responsibilities include, but may not be limited to:
  • Student Enrollment & Records: Manage student enrollment and withdrawals, maintain transcripts, request/send records, and ensure compliance with DPI standards.
  • Support for Student Services Staff & Administration: Assist in report preparation, scheduling, and organization of student records.
  • Graduation & Awards: Help coordinate 8th-grade recognition night and celebration, including preparing programs and certificates.
  • Student & Family Support: Greet and assist students, parents, and visitors in the Student Services Office, support and cover the Health Room as needed, and manage appointment scheduling.
  • Communication & Office Operations: Handle phones, process mail, send faxes/emails, and support teachers with grading updates and IC adjustments.

Why You’ll Love Working With Us!

  • Be part of a dynamic, student-centered environment where every day is meaningful.
  • Collaborate with a dedicated team that values support, efficiency, and innovation.
  • Enjoy a stable, full-time position with opportunities to grow and develop your skills.
📢 Ready to Make a Difference?  If you’re a motivated and detail-oriented professional looking for a fulfilling role in education, we encourage you to apply! We look forward to welcoming a passionate new member to our Butler Middle School team! 🎉
Required:
  • High school diploma
  • Experience in equivalent office/administrative/school role
  • Proficiency in Google Suite (Docs, Sheets, Slides, Calendar, Drive), Microsoft Suite (Word, Excel, PowerPoint), and Publisher
  • Willingness to learn Infinite Campus and Skyward (Student and Staff Data Systems)
  • Strong customer service skills with a friendly and professional demeanor
  • Excellent written and verbal communication skills
  • Outstanding organizational abilities and attention to detail
  • Ability to operate school-related technologies efficiently
  • Accurate keyboarding skills (55 WPM) and strong proofreading skills
  • Personal qualities that include punctuality, confidentiality, initiative, and a strong work ethic
  • Ability to work collaboratively as part of a team-oriented environment
Desired:
  • Post-secondary training in office management or related area
  • Strong project management and multi-tasking skills
  • Experience working in a fast-paced environment
  • Bilingual (Spanish/English)
Attendance is an essential function of this position.
 
DRUG-FREE WORKPLACE:
The employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122 throughout his/her employment in the District.

Candidate Requirements

  • Cover Letter
  • Resume
  • Letters of Recommendation
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