Assistant Board Clerk/Administrative Assistant to Superintendent - Vacancy ID: 228099
Closed Vacancy
Vacancy Details
Assistant Board Clerk/Administrative Assistant to Superintendent
Educational Services Center
1
N/A
Open until filled
Contact
Nichole Conaway
Human Resources Generalist
608-743-5024
Position Details
7/1/2025
8.0 Hours Per Day
Full Time
The School District of Janesville is accepting applications for an Assistant Board Clerk/Administrative Assistant to Superintendent.
Interested and qualified candidates should include a letter of interest, resume, and two (2) letters of recommendation when applying.
This is a year-round position beginning as soon as possible.
This position participates in the Wisconsin Retirement System (WRS).
Insurance benefits are available with this position.
Summary
Performs administrative and secretarial support necessary to accomplish objectives established by the District Administrator and Board of Education. Adapts to the variety of responsibilities. Presents a positive image in contacts with the parents, community and staff. Properly handles confidential matters relating to students, student records, parents, staff and any other school-related issues.
Interested and qualified candidates should include a letter of interest, resume, and two (2) letters of recommendation when applying.
This is a year-round position beginning as soon as possible.
This position participates in the Wisconsin Retirement System (WRS).
Insurance benefits are available with this position.
Summary
Performs administrative and secretarial support necessary to accomplish objectives established by the District Administrator and Board of Education. Adapts to the variety of responsibilities. Presents a positive image in contacts with the parents, community and staff. Properly handles confidential matters relating to students, student records, parents, staff and any other school-related issues.
Qulifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
Education and/or Experience
1. High school diploma (additional related training desirable but not required). Previous administrative assistant or executive secretarial experience required.
2. Organizational and word processing skills.
3. Proficiency in oral and written communication skills.
4. Ability to operate office machines, such as computer, copier, and fax machine.
5. Knowledge of software applications, such as word processing, spreadsheets, and database management currently used in the District.
6. Ability to assume responsibility, display initiative, and exercise good judgment.
7. Ability to perform duties of a sensitive and confidential nature.
Essential Duties and Responsibilities include the following:
1. Organize and manage routine work activities for the District Administrator’s office.
2. Respond to routine inquiries from staff and public; efficiently refer problem inquiries to District Administrator or the appropriate administrator.
3. Maintain calendar and schedule appointments for District Administrator.
4. Prepare correspondence and reports for the District Administrator and the Board of Education.
5. Maintain files (paper and electronic) for the District Administrator and permanent records for the Board of Education.
6. Coordinate and assist in the preparation of agendas and necessary materials for Board of Education meetings and other meetings.
7. Attend all regular and special Board meetings and prepare official minutes.
8. Perform functions related to student expulsions including preparing necessary notices, attending hearings and compiling written transcripts of the hearing for use by legal counsel and hearing officer.
9. Prepare and post official agendas of all Board meetings and notices of Board committee meetings
10. Assist with publication of election notices and coordination of election activities.
11. Open, sort and screen mail for District Administrator.
12. Make travel arrangements for Board members and District Administrator.
13. Maintain master copy of Board-approved District policies, and provide new and updated policies to Board members and administrators.
14. Order supplies necessary for the operation of the District Administrator’s office.
15. Maintain confidentiality and loyalty to employer.
Other Functions:
1. Perform other responsibilities as assigned by the District Administrator.
2. Promote a positive image of the District at all times.
Education and/or Experience
1. High school diploma (additional related training desirable but not required). Previous administrative assistant or executive secretarial experience required.
2. Organizational and word processing skills.
3. Proficiency in oral and written communication skills.
4. Ability to operate office machines, such as computer, copier, and fax machine.
5. Knowledge of software applications, such as word processing, spreadsheets, and database management currently used in the District.
6. Ability to assume responsibility, display initiative, and exercise good judgment.
7. Ability to perform duties of a sensitive and confidential nature.
Requirements:
1. Excellent administrative assistant skills.
2. Excellent typing skills (70 wpm).
3. Excellent word processing skills and experience.
4. Excellent communication skills (verbal and written).
5. Excellent human relations skills.
6. Excellent grammar and proofreading skills.
7. Must have completed a minimum of 48 credit hours post-secondary education; or have an associate degree; or meet required assessment criteria.
8. Such alternatives to the above qualifications as the district may find appropriate and acceptable.
Candidate Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Custom Questions