Athletic & Community Recreation Director - Vacancy ID: 226817

The primary responsibility of the Athletic, Fitness Center, and Aquatics Director is to manage and oversee the district's interscholastic athletic program, physical training, fitness center, and aquatics programming.

Qualifications:

• High level of understanding of competitive high school athletics.

• Effective communication and organizational skills.

• Ability to work cooperatively with others.

• Working knowledge of recreation programs including fitness and aquatic centers.

Employment Preferences: 

• Prior experience as an athletic director or athletic/activities coordinator in a public school district.

• Bachelor’s degree with teaching, administrative, and/or coaching experience.

• Three or more years as a head coach at the varsity or post-secondary level.

• Working knowledge of WIAA rules and regulations.

• Certified in First Aid and AED (training will be provided if needed).

Job Goal: The primary role of the athletic and community recreation director is to lead the 

athletic programs at the high school and the community recreation programs. This leader also must maintain and further develop high standards of extracurricular participation, athletic competition, sportsmanship, and good character. 

Supervises: All Coaching Staff, Fitness Center, Aquatics Program, and Athletic Program

Terms: 260 days

PERFORMANCE RESPONSIBILITIES

Facilities, Scheduling, Event, Transportation, and Equipment Management

1. Schedules all athletic competitions by creating and maintaining a master athletic schedule, while collaborating with head coaches for input and preferences.

2. Assists in supervision of athletic events as needed.

3. Manages home and visiting team use of facilities; coordinates the use of facilities with outside groups.

4. Arranges and manages travel for regular season, post season, and summer events.

5. Secures game manager, officials, game workers, chain crews, announcers, clock operators, scorekeepers, line judges, and other required staff for all contests and events.

6. Coordinates with opposing teams, officials, and event staff to ensure all necessary event details—such as time, location, and other relevant information—are clearly communicated.  

7. Responsible for equipment inventory, maintenance, and repair, ordering supplies and equipment as needed. 

8. Manages aquatic facilities by securing lifeguards and instructors; develop a comprehensive swim lesson program. Maintains a schedule and calendar for the pool. 

9. Manages the fitness center by securing student or adult workers; develop a comprehensive fitness center program. Maintains and clearly communicates a schedule and calendar for the fitness center.

10. Maintains the equipment in the fitness center and ensure proper use of all equipment and facilities associated with the fitness center.

11. Develops and maintains the procedures and policies of the fitness center, pool, and all associated facilities, making sure facilities are cared for and in top shape.

12. Develops and manages a comprehensive community recreation program. Maintains a schedule and calendar for the community recreation program.

Supervisory

1. Recruit, hire, train, mentor, and evaluate a team of coaches and student workers.

2. Recruit, hire, train, mentor, and evaluate lifeguards and swim instructors.

3. Recruit, hire, train, mentor, and evaluate fitness center supervisors

4. Guide and develop student-athletes through the creation of leadership teams, promoting strong connections between athletics, academics, and community involvement.

5. Responsible for the supervision of coaches, ensuring that all coaches meet WIAA and school district requirements.

6. Responsible for the application of the code of conduct.

7. Disseminate WIAA materials and enforce WIAA rules and regulations evenly.

8. Recommends disciplinary action on athletic violations by coaches or athletes.

9. Provide professional development and in-service support for coaching staff as needed.

Administration

1. Ensures safety in athletic areas by developing safety policies and procedures, and collaborating with district buildings and grounds personnel. 

2. Maintains student athlete records including evidence of physicals, insurance, and compliance requirements.

3. Collaborates with the high school principal to strengthen the connection between academics and co-curricular activities, fostering teamwork among teachers, coaches, parents, and student-athletes.

4. Creates a strength and conditioning program for student athletes. Collaborates with coaches to implement the program.

5. Develops and updates handbooks, policies, guides, etc. Distribute athletic training rules yearly to all participants. 

6. Organize and lead at least one annual co-curricular meeting for the entire school community to align parents, student-athletes, coaches, and administration on expectations and goals.

7. Manages department budget, supervises athletic funds, prepares a detailed operating budget for the athletic program and submits it to the building principal. Manages payment and record keeping for all officials and workers at events.

8. Collaborates and communicates with the business office to ensure efficient and effective budget adherence and proper financial management.

9. Maintains and updates the athletics, activities, and community recreation websites.

10. Creates social media content to promote district events.

11. Manages first level of community concerns and complaints.

12. Oversees student academic eligibility, behavior, and code of conduct matters.

13. Coordinates the ordering and distribution of athletic awards, including, letters, pins, end of season awards, etc.

14. Coordinates collegiate signing events.

15. Develops policy and procedure recommendations.

Leadership

1. Actively supports and contributes to the district strategic plan. 

2. Create and implement strategic initiatives that ensure department growth and the development of competitive and sustainable programs.

3. Communicate a clear vision to guide coaches and the community, ensuring student-athlete success.

4. Represent Cedar Grove-Belgium School District at conference, regional, and WIAA meetings and events as district resources allow.

5. Evaluates athletic and community programming and engages in long-range planning. Create athletic department goals and annual reports.

6. Supports Hall of Fame events and procedures.

Miscellaneous

1. Knowledge of nutrition, strength training, liability, hazing, harassment, trends in athletics and fitness.

2. Other job duties as assigned by the High School Principal or District Administrator.

Attributes and Dispositions

1. Exhibits strong interpersonal and group communication skills to build and sustain relationships and to foster collaboration within and beyond the department.

2. Sets and achieves ambitious goals, with a focus on continuous improvement.

3. Leads with integrity and a student-centered approach.

4. Strengths in problem solving, common sense, and reasoning ability to appropriately manage day to day circumstances. 

5. High levels of confidentiality when working with sensitive employee, student or district information. 

6. Works effectively with a wide range of stakeholders in the community.

Physical Demands

​The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds, such as files or computer reports. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment can be loud at times.