Substitute Secretary - Vacancy ID: 226685

POSITION DESCRIPTION

POSITION TITLE: Substitute Secretary

REPORTS TO: Director of Human Resources

COORDINATES WITH: HR Substitute Coordinator, Building Principals, teaching staff

QUALIFICATIONS: High School Diploma or equivalent

Computer knowledge and experience required

Office background preferred

Experience with Skyward/Qmlativ preferred

COMPENSATION SCHEDULE: Substitute Secretary

EMPLOYMENT TERM: Temporary

WORK SCHEDULE/HOURS: 8 hours daily by location schedule

*EXEMPT/NON-EXEMPT STATUS: Non-exempt

ACCOUNTABILITY OBJECTIVES

The substitute secretary fills in on a temporary basis for secretaries in a variety of capacities to facilitate the normal operation of the schools.

ESSENTIAL JOB FUNCTIONS

• Ability to maintain high level of confidentiality

• Ability to read, comprehend, follow, and give oral and written instructions

• Ability to work with limited daily supervision and to make accurate decisions regarding normal planning and scheduling of clerical work 

• Excellent organizational skills

• High level of maturity

• Strong degree of self-direction and motivation 

• Ability to use tact and diplomacy in dealing with others

• Ability to maintain records and reports in an organized and orderly manner

• Basic math skills, including an ability to perform simple arithmetic

• Skills necessary to perform manual tasks or operate basic types of equipment in repetitive operations

• Ability to work effectively in a team environment

• Ability to multitask and meet deadlines

• Type, word process, and use various software programs

• Work with limited supervision

• Maintain and file confidential information

• Handle inquiries from teachers, students, parents, and general public

• Screen visitors and schedule appointments

• Route incoming and outgoing mail and correspondence to proper location/person

• Operate copy machine 

• Answer telephone and takes messages

• Broadcast announcements over public address systems (as needed)

• Assists with relevant medical protocols (e.g., providing first aid to staff and students, maintaining accurate log of distribution of medicine) (as needed)

• Assists with filling of vacancies (requesting substitutes via Aesop/Absence Management, contacting substitutes, etc.) (as needed)

• Assists with student supervision (as needed) 

• Ability to sit or stand for prolonged periods, up to six hours in an eight­-hour day

• Ability to perform light physical work, frequently lifting up to ten pounds without  assistance in an indoor setting

• Ability to reach in all directions and bend/stoop to store and retrieve files

• Ability to communicate effectively on the telephone and in person to provide information and assistance

• Ability to move throughout the building and from building to building

• Dexterity and hand/eye coordination necessary to operate computer keyboard and other office equipment such as fax machine, copier, etc.

• Hearing ability adequate to participate in numerous conversations throughout the day, both in person and over the telephone

• Ability to complete job activities in an environment where background noise and frequent interruptions are the norm

• Ability to maintain concentration and focus on tasks requiring timeliness and accuracy

• Maintain a professional appearance and demeanor

• Maintain regular and predictable attendance.

• Remain free of any alcohol or illegal substance in the workplace in compliance with Policy 3122.01 / 4122.01 throughout their employment in the District.

• Perform additional duties and responsibilities necessary within the scope of this employment position as assigned by the Superintendent or designee. 

*No overtime eligible employee  may perform overtime work for the District without prior supervisory approval. No non-exempt employee may perform work for the District outside of his/her regular schedule without prior supervisory approval. Violations of this requirement will result in disciplinary action, up to and including termination from employment.

The Fond du Lac School District does not discriminate in the employment of staff on the basis of the Protected Classes of race, color, national origin, age, sex (including transgender status, change of sex, sexual orientation, or gender identity) pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.31, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices.

*The Fond du Lac School District reserves the right to modify the above job description at any time.

By signing this job description, I acknowledge that I have read and understand the duties, qualifications and requirements of the position.  My signature further attests that I am able to perform the essential functions of this position with or without a reasonable accommodation.  I understand that this job description does not represent a contract of employment and that the Fond du Lac School District reserves the right to change duties, responsibilities or activities with or without notice.