Administrative Assistant (Student Services) (full-time) - Hartford Union High School - Vacancy ID: 224603

Hartford Union High School is seeking a full-time Administrative Assistant that provides confidential administrative support to the Director of Student Services.  The position performs a wide range of administrative and office support for the district to facilitate the efficient operation of the Student Services Department.  This is an hourly position working 8.00 hours per day, generally from 7:00 a.m. to 3:30 p.m. Monday through Friday.

We are seeking a positive, motivated Administrative Assistant to join our collaborative, purpose-driven team. A qualified candidate will possess strong communication, organizational, and problem solving skills, as well as work effectively in teams. 

Key Responsibilities of the role include:

• Maintain confidentiality of various aspects of school operation including sensitive and personal information.

• Handle sensitive matters and maintain confidentiality. (e.g. FERPA, HIPPA, special education, and legal documents related to student or family situations)

• Develop and access relevant reports/documents, communications, and pertinent data.

• Prepare standardized documents and reports for the purpose of communicating information to District personnel, parents/guardians, other agencies, and state officials.

• Disseminate, maintain, and store IDEA and Section 504 documents, as well as general academic and behavioral records.

• Work with staff members who manage student records to ensure the accuracy of District special education data transferred to state data. 

• Assist in the update and intersection between District information system and special education and Section 504 platforms.

• Process and communicate correspondence pertaining to new, transfer, and drop students.

• Assist in the compilation of student records. 

• Perform enrollment and withdrawal activities for the purpose of ensuring compliance with financial, legal, state or federal requirements.

• Enter data for a variety of electronic student records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.

• Coordinate receipt, maintenance, and distribution of records pertaining to students with special needs.

• Prepare and send written notices to parents, in accordance with specific state and federal special education process requirements.

• Coordinate Medicaid administrative claiming and school-based services process. 

Skills and Abilities include: 

• Ability to work with minimal direct supervision.

• Mature, empathetic, and professional in working with students and parents/guardians.

• Enjoy working in a high school environment.

• Model and demonstrate teamwork, timeliness, and accuracy.

• Demonstrate ability to understand and input data accurately.

• Proficient in applicable computer skills.

• Ability to demonstrate strong interpersonal skills which facilitate communication with staff, students, parents/guardians, and the community in a helpful, professional, and respectful manner.

• Ability to prioritize work and handle stressful situations.

• Ability to manage multiple simultaneous responsibilities.

• Possesses effective oral and written communication skills.

• Ability to maintain confidentiality.

• Ability or willingness to learn or engage in training in additional software.

Degree/License requirements include:
Education

• Required: High School Diploma or general education degree (GED).

• Preferred: Associates degree or equivalent.

Licensing

• Required: Valid Wisconsin Driver’s License.

• Preferred: AED, CPR, First Aid.

Work Experience

• Required: One to three years of administrative assistant experience. Proficiency in Microsoft Office, and google docs.

• Preferred: Administrative assistant experience in public education. Experience with student information software (SIS) is preferred.

Hartford Union High School District offers competitive benefits which include health insurance, health reimbursement arrangement (HRA), dental, life insurance, long-term disability, short-term disability, Wisconsin Retirement, sick days, personal days, and holidays.

The Hartford Union High School District is unique in many ways, but goes above and beyond to serve our students. The District is one of ten union high schools in the state that receives students from four K-8 public school districts and multiple parochial schools across our 225-square-mile radius. Hartford Union High School faculty and staff serve 1320 students and their families. HUHS is known for its high achieving students, an excellent faculty and staff, and a supportive network that includes families and community members. Learn more by visiting our website at https://www.huhs.org/.

Our district is an innovative school community that has a collective commitment to its students by offering a personalized school experience. Some of those opportunities include, but are not limited to:

• A block schedule to offer more course opportunities, to increase accelerated learning, and to deliver high-achieving student outcomes.

• Offer almost 200 courses, 18 AP classes, a 95% graduation rate, and 1:1 technology initiative.

• Developing and implementing Academic and Career Planning time for students to receive personalized assistance and foster positive relationships related to College and Career Readiness opportunities.

• Significant renovations to the school building to improve student learning with modern and flexible spaces and recently passed a 25.8 million dollar capital referendum.

• Highly competitive sports and co-curricular activities along with opportunities to utilize a new state-of-the-art fitness center.

The Hartford Union High School District Board does not discriminate on the basis of race, color, national origin, sex (including transgender status, change of sex, sexual orientation, or gender identity), religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. For more information, refer to Policy 3122, Policy 4122, Policy 3123, Policy 4123, Policy 3362, and Policy 4362.