Business Operations Specialist: Payroll and Accounts Payable - Vacancy ID: 224384

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Vacancy Details

Business Operations Specialist: Payroll and Accounts Payable
CESA 9 Tomahawk, WI
1
N/A
1/3/2025

Contact

Hilary Cordova
Executive Director of Business Services
hcordova@cesa9.org
715-453-2141
https://www.cesa9.org

Position Details

2/3/2025
Based on experience
Full Time

Cooperative Educational Service Agencies (CESAs) are designed to provide high-quality and innovative educational services to students and educators. There are 12 regional Cooperative Educational Service Agencies in Wisconsin. CESA 9 is located in Tomahawk, Wisconsin, and serves 22 school districts in North Central Wisconsin. CESAs make it possible for schools, regardless of size, to work together to share staff and equipment, save money, and extend educational opportunities for all children. Our catalog of services includes a wide range of support to help meet the needs of our school districts.

CESA 9 provides a supportive, engaging, and collaborative work environment with competitive pay and a full benefits package. CESA 9 is a governmental entity that participates in the Wisconsin Retirement System. Benefits for full-time employees include health insurance, dental insurance, life insurance, long-term disability insurance, and paid time off.

At CESA 9 our mission is to provide leadership for educational improvement and strengthen educational institutions' capacity to educate all students, creating healthy, resilient, successful adults. As employees of CESA 9 we are committed to Serving with Integrity, Connecting with Compassion, and Growing with Intention.

Job Summary:  The primary responsibilities of the Business Operations Specialist: Payroll and Accounts Payable are ensuring accurate and timely processing of payroll and accounts payable transactions and reports. This position will also be responsible for maintaining a comprehensive understanding of policies, procedures, and regulations related to the job responsibilities. This position’s responsibilities also include supporting other Agency business functions including but not limited to human resources, accounts receivable, and purchasing.

Performance Responsibilities:

  • Payroll

    • Process bi-weekly payroll using Skyward

    • Prepare and submit payroll liability payments

    • Process employee benefit enrollments & terminations

    • Maintain accurate employee profiles in Skyward

    • Process benefit plan transactions (403(b), 457, HRA, Flex, Health, Dental, Life, LTD, etc.)

    • Reconcile payroll expenses and liabilities

  • Accounts Payable

    • Process payments using Skyward

    • Understand CESA 9 budgeting and account structures

    • Review budgets and code invoices with appropriate WUFAR accounts

    • Vendor maintenance

  • Daily Deposit

    • Record and perform daily bank deposit

  • Prepare and Submit Monthly, Quarterly, and Year-End Reports

    • Wisconsin Retirement System Reporting (Monthly & Annual)

    • 941 (Quarterly)

    • Unemployment Reporting (Quarterly)

    • Section 125 Flex Plan Testing (Annually)

    • W-2s (Annually)

    • WT-7 (Annually)

    • OSHA reports (Annually)

    • Work Comp Audit

    • Annual Financial Audit Schedules

  • Accounts Receivable Support

  • Human Resources Support 

  • Purchasing Support

  • Backup other business office operations as assigned

 Professional Responsibilities:

  • Strive to work collaboratively in building trusting partnerships with colleagues and other stakeholders

  • Ability to communicate, professionally, and effectively, both orally and in writing

  • Strong organizational and problem-solving skills

  • Accountable for commitments, meetings, and schedules

  • Ability to be flexible and readily adapt to change

  • Adhere to Agency, departmental, and district policies and procedures

  • Maintain accurate and confidential records as required by law, Agency policy, and administrative regulations.

  • Contribute to Agency and district cultures and goals in a productive, positive manner

    • Serve with Integrity

    • Connect with Compassion

    • Grow with Intention

  • Perform other responsibilities as assigned by Administration


Preferred Qualifications & Skills:

  • Post-secondary training in Business Administration, Accounting, and/or Fiscal Management

  • Job-related experience

  • Ability to maintain confidentiality and professionalism

  • Possess a strong service mindset with demonstrated success in providing responsive, timely customer service

  • Ability to problem solve, multi-task, and work independently and as part of a team while maintaining organization, accuracy, and efficiency. 

  • Ability to establish positive and effective collegial relationships with co-workers, administrators, customers, project partners, and vendors. 

  • Strong knowledge of Google Workspace, especially spreadsheets, and an aptitude for integrating technology into the work.

  • Additional training or experience in project management, office procedures, Microsoft or other online applications, and bookkeeping preferred.

Physical Requirements:

  • Mobility to work in a standard office setting and use standard office equipment. 

  • Ability to sit at a desk for extended periods, often working on a computer

  • Standing in work areas for extended periods and walking between work areas may be required.

  • Hearing and speaking skills necessary to communicate effectively with colleagues and clients, both in person and over the phone.

  • Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

  • Occasional need to stoop, bend, crouch, reach, and twist.

The information in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties and responsibilities performed for this position.

Candidate Requirements

  • Cover Letter
  • Resume
  • Letters of Recommendation
  • Custom Questions
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