Associate Director of Business Services - Vacancy ID: 215290

Performance Responsibilities:

• School District Budgeting & Accounting

• Budget development and oversight

• Maintain WUFAR accounts and WISEdata Finance

• DPI reporting

• Journal entries

• Purchasing & Accounts Payable Management

• Develop and follow established purchasing procedures 

• Enter and process requisitions and purchase orders

• Prepare, process, and post accounts payable payments

• Determine appropriate WUFAR accounts

• Maintain vendor information in the financial software system 

• Accounts Receivable & Cash Management

• Record deposits and other revenue into the financial software system

• Perform monthly check reconciliation

• Reconcile bank accounts to the general ledger

• Payroll Processing & Support

• Perform payroll and payroll related functions

• Process payroll-related vendor payments

• Reconcile payroll liability accounts

• Prepare schedules and reports including those required by governing boards, the WI Department of Public Instruction (DPI), and other State and Federal agencies

• Prepare audit schedules and communicate with district auditors

• Recommend, develop, and manage business office processes and procedures

• Establish grant budgets and support staff with budgetary requirements

• Stay abreast of school business functions, best practices, and requirements

• Attend and/or present at meetings or school finance events as assigned

• Complete special projects as assigned by the Agency Administrator or Director of Finance

Professional Responsibilities:

• Strive to work collaboratively to build trusting partnerships with colleagues and other stakeholders.

• Ability to communicate, professionally, and effectively, both orally and in writing.

• Accountable for commitments, meetings, and schedules.

• Ability to be flexible and adapt readily to change.

• Adhere to agency, departmental, and district policies and procedures.

• Maintain accurate and confidential records as required by law, agency policy, and administrative regulations.

• Contribute to agency and district cultures and goals in a productive, positive manner:

• Serve with Integrity

• Connect with Compassion

• Grow with Intention

• Perform other responsibilities as assigned by Administration.

Preferred Qualifications & Skills:

• School Business Administrator(5008) license preferred or willing to pursue licensure

• A minimum of 3 years of experience working in a school business office preferred

• Post-secondary training in accounting or business preferred

• Knowledge of Wisconsin Uniform Financial Accounting Requirements (WUFAR) preferred

• Knowledge of financial software systems, with Skyward school financial software preferred

• Ability to understand and apply fiscal policies and procedures and provide sound advice and recommendations

• Ability to apply in-depth knowledge of governmental accounting, budgeting, bookkeeping, and record-keeping principles, practices, and procedures

• Ability to establish effective working relationships

• Demonstrate strong written, oral, and interpersonal communication skills

• Strong knowledge of Google Workspace, as well as an aptitude for integrating technology into the work

• Valid driver’s license and access to an insured motor vehicle, or other timely access to private transportation, to facilitate assignments to school districts, meetings, or other off-site destinations

• Such other qualifications as the CESA 9 Administrator and the CESA 9 Board of Control may deem appropriate

Physical Requirements:

• Dexterity of hands and fingers to operate office and specialized equipment.

• Sit, kneel, stand, and walk for required periods..

• Occasional need to stoop, bend, crouch, reach, and twist.

• Bending, pushing, moving, and lifting objects up to 50 pounds.

The information in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties and responsibilities performed for this position.