Special Education Program Specialist - Vacancy ID: 210879
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Position Details
ABOUT CESA #1
As a regional agency, we're dedicated to transforming the landscape of learning through our comprehensive array of services. From staffing solutions for schools, to empowering educators with top-notch professional learning experiences, and providing direct support to students, we're on a mission to unlock the full potential of every learner.
But here's the real heart of our Agency: our incredible team of passionate individuals who are driven by a deep commitment to helping students thrive. If you are someone who shares our unwavering dedication to education and wants to be part of something truly extraordinary, click this link to discover more about who we are.
JOB RESPONSIBILITIES
We are seeking a diligent and detail-oriented Program Specialist to join our team. The successful candidate will support various administrative and operational functions within the Special Education and Student Services departments. This role requires excellent organizational skills, proficiency with various software applications, exceptional customer service, and the ability to manage multiple tasks efficiently.
This person will support the Agency’s Special Education services through activities for the Regional Service Network, which is a network of state and regional special education leaders, as well as for itinerant staffing that is provided in our local schools. Duties and responsibilities will include, but are not limited to the following.
Regional Service Network
- Support events including, but not limited to: invitations, catering, room set up, communications, and budget closeout.
- Engage in communications with special education leaders as directed by the Director of Special Education and Pupil Services
- Make travel arrangements
Itinerant Services
Support the Coordinator of Itinerant Services and approximately 45 itinerant service providers to include:
- Manage and maintain staff and student data in a web-based Special Education system, to include user management, data entry, and report development.
- Monitor service caseload hours, track changes, and update Go IDEA as directed.
- Process Service Request forms and respond to inquiries from school districts.
- Complete billing forms as needed and assist with fiscal reconciliation of itinerant services.Manage the itinerant equipment, supply, and library databases.
- Manage and update resources and reference data for staff to include annual school calendars, forms, and procedures.
- Support in person meetings and workshops with invitations, catering, and room set up, and set up and support virtual meetings through Zoom/Google Meet to include breakout rooms.
- Complete purchase orders manage itinerant supply inventory as directed.
- Process professional development request forms.
- Associate’s Degree required; additional education or certifications in office administration or related fields preferred.
- Proven experience in administrative roles, preferably within educational or student services environments.
- Proficiency with office software applications such as Microsoft Office Suite required. Experience with Skyward, Go IDEA and/or NEON preferred.
- Experience with billing desired.
- High attention to detail.
- Fantastic customer service.
- Agile, demonstrating a growth mindset by leveraging flexibility, resilience, and change.
- Highly collaborative, working with others to achieve a common goal in a way that promotes representation and participation by all.
- Excellent verbal, non-verbal, and written communicator who expresses ideas and information with clarity and respect aligned to an intended audience and purpose.
- Thinks critically to analyze multiple perspectives, contexts, and data to creatively question, make connections, and evaluate options leading to reasonable conclusions with on-going reflection for future improvements.
- Empathetically engages with others to understand and recognize their perspectives, experiences, and emotions.
- Practices self management to leverage one’s abilities and emotions to direct one’s path as a resilient lifelong learner.
WHY WORK FOR CESA #1?
At CESA #1, we don't just offer a job; we provide an enriching journey filled with great benefits and opportunities. Here's why joining our team is a game-changer for your career.
- Award-Winning Workplace Culture: Step into a welcoming environment where your contributions are celebrated. We’re proud recipients of national and regional awards for being a top workplace. CESA #1 employees consistently rate us highly for our supportive culture.
- Competitive Compensation and Benefits: Enjoy more than just a paycheck; we offer competitive compensation and benefits packages, including enrollment in Wisconsin’s fully-funded retirement system. Click here to see an overview of our benefits.
- Work/Life Balance: At CESA #1, our leadership team genuinely cares about the well-being of all employees. We offer flexibility in certain work hours and locations. We also have a robust wellness program designed to support both your mental and physical health.
- Meaningful Impact: Your work directly impacts the growth and development of children, ultimately benefiting their futures. At CESA #1, we are dedicated to empowering the 27,000 educators in our region to be their best and thrive in their positions.
- Continuous Learning: CESA #1 is committed to ongoing professional development for all employees. We believe continuous improvement provides the knowledge and skills necessary to stay up-to-date on educational practices and to excel in your role. In addition, because we employ highly skilled educators around the state, you'll have access to expert colleagues and peer networks as key professional resources.
EQUAL OPPORTUNITY EMPLOYER
CESA #1 provides equal employment opportunities to all employees and applicants, and prohibits unlawful discrimination on the basis of age, race, color, national origin, ancestry, creed, disability, sex, sexual orientation, marital status, pregnancy, arrest or conviction record, military service, genetic information, use or nonuse of lawful products off CESA #1’s premises during nonworking hours, and any other reason prohibited by state or federal law. CESA #1 complies with all applicable state and federal laws governing nondiscrimination in employment. Individuals with disabilities are encouraged to apply. CESA #1 will provide reasonable accommodations for qualified individuals with disabilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement promotion, termination, layoff, leaves of absences, compensation and training.
Candidate Requirements
- Cover Letter
- Resume
- Custom Questions