Attendance Office Admin. Assistant - Vacancy ID: 207165
Archived Vacancy
Vacancy Details
Attendance Office Admin. Assistant
Waterford Union High School
1
N/A
Open until filled
Contact
Position Details
As soon as possible
Commensurate with Experience
Full Time
Waterford Union High School is accepting applications for a full-time Attendance Office Administrative Assistant (40 hours/week with benefits). This is a school year position with a minimum number of summer hours required. Qualified candidates must be highly proficient with technology, have strong organizational skills as well as the ability to keep student information confidential, and exhibit a caring nature in meeting the needs of the students and staff they serve.
At Waterford Union High School (WUHS), our mission is to inspire everyone to achieve high expectations and ensure that each student is prepared for college, career, and life. Our staff ranked #11 out of 489 school districts in Wisconsin as “Best Public High School Teachers” from Niche and is #1 in academic achievement for public high schools in Racine County for the 9th consecutive year.
Joining the Wolverine family means you will be part of a Professional Learning Community that values collaboration of its employees. Our current average teaching staff tenure is 12 years, with most of our staff staying for their full teaching career. We offer competitive compensation for the region, self-funded health insurance, and fully covered dental insurance.
WUHS offers a full range of courses, including dual enrollment and college prep, with eighteen Advanced Placement courses and nine Honors/Advanced courses. WUHS is nationally recognized for its achievements in Advanced Placement, Project Lead the Way, and the music program is accredited through the Wisconsin School Music Association. Our students consistently rank best across the conference academically as well as in co-curriculars and place above the state and national average for ACT scores.
Essential Job Responsibilities:
The Attendance Office Administrative Assistant-Substitute Coordinator's role is two-fold: (1) provide clerical support in managing the District's main entrance, and (2) manage the scheduling software of substitutes to ensure the continuous daily operation of the school.Job duties will include but are not limited to the following.
Essential Skills:
• Must be courteous, personable, and professional, as this position is often the first impression of WUHS for all visitors.
• Ability to use common sense as well as exercise good judgment to maintain building safety, as well as discretion in handling confidential materials and matters
• Strong computer independence
• Must possess excellent phone and organizational skills to multi-task efficiently
• Must be detail-oriented and accurate in work
• Must be courteous, personable, and professional, as this position is often the first impression of WUHS for all visitors.
• Ability to use common sense as well as exercise good judgment to maintain building safety, as well as discretion in handling confidential materials and matters
• Strong computer independence
• Must possess excellent phone and organizational skills to multi-task efficiently
• Must be detail-oriented and accurate in work
Job Duties:
• Manage the Attendance Office, which is the main entrance to the school, to include greeting visitors, overseeing the daily coming and going of students, and arranging for the timely delivery of student passes, messages, packages, and staff correspondence routed through the Attendance Office
• Carry out various responsibilities associated with student attendance records, including truancy tracking, medical records, parent notification, etc.
• Create, update, and edit records in the PowerSchool student information system
• Work in coordination with other support staff to complete DPI and WI State Reporting
• Communicate with the school nurse and health department and report communicable diseases
• Manage the Scheduling of Substitute Staff
- Waterford Union High School implments an automated software program to fulfill pre-arranged substitute assignments
- Work with District Office staff to maintain a pool of substitute teachers
- Monitor "in the moment" staff requests for substitutes due to urgent departures for illness or staff emergencies
- Ensure that substitutes are familiar with our school, mission, and curriculum.
- Welcome, advise, and orient substitutes; serve as their contact point and answer questions as required throughout the day.
- Update Substitute Manual to include standard operating procedures reference materials and ensure that substitutes are provided with all available resources (Chromebook, sub plans, keys, etc.)
Other duties as may be assigned
The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout their employment in the District.
High School Diploma. Education beyond high school and library experience are preferred, as well as the following qualifications:
1. Possess a service-minded attitude towards staff and students
2. Maintain confidentiality of sensitive information
3. Computer experience in word processing, spreadsheet, database, and publishing software
4. Ability to utilize electronic mail and internet
5. Basic office skills including keyboarding, data entry, filing, organizing, publishing, editing, and other general clerical duties
6. Ability to operate phone system, fax machine, copy machine, and other technology equipment
7. Effective oral and written communication skills
8. Ability to work in a collaborative environment with others
9. Ability to lift 30 lbs or more.
1. Possess a service-minded attitude towards staff and students
2. Maintain confidentiality of sensitive information
3. Computer experience in word processing, spreadsheet, database, and publishing software
4. Ability to utilize electronic mail and internet
5. Basic office skills including keyboarding, data entry, filing, organizing, publishing, editing, and other general clerical duties
6. Ability to operate phone system, fax machine, copy machine, and other technology equipment
7. Effective oral and written communication skills
8. Ability to work in a collaborative environment with others
9. Ability to lift 30 lbs or more.
Candidate Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Custom Questions