Elementary School Administrative Assistant - Vacancy ID: 204947

Assist building administrator, staff, students, parents and school community by coordinating the accurate and efficient dissemination of all information necessary to the orderly operation of the school 

Maintain operation of the school office including opening and closing, proper maintenance of all office equipment, answering and responding to telephone and written communications, preparing correspondence and other materials, and the distribution of mail 

Maintain confidentiality regarding all school, student and staff issues 

Coordinate student affairs including registration, transfers and field trips, etc. 

Maintain and update records including:  Student information database (Infinite Campus), Student information and student attendance, & Student cumulative files 

Maintain school finance information as determined by building administrator  which may include:  Reconcile and maintain student activity accounts.  Request disbursements for building budgets.   Maintain records &  manage fees & monies collected.  Prepare deposits & monthly reporting.  Manage school purchase orders and inventory.  Act as custodian for petty cash.

Type and distribute school newsletter, bulletins, and correspondence 

Review building's daily substitute needs and initiate requests for substitute needs.

Coordinate transportation needs with bus company (field trips, etc.) 

Maintain high standards of public relations at all times with students, staff, parents, and school community 

Other duties as assigned by supervisor - may include coverage for health office in the absence of the health coordinator, helping with various student support needs, and other positions as needed.