Vacancy Details
Contact
Michelle Thomas
Palmyra-Eagle Area School District Accounting & HR Manager
(262)495-7101
Position Details
7/8/2024
$20.71 per hour
Monday - Friday 7:30am - 4:00pm Full-Time School Year with Limited Summer Hours
Full Time
Eagle Elementary is looking to hire a main office Administrative Assistant. The position is full time during the school year with limited summer hours.
The schedule is Monday - Friday 7:30am – 4:00pm.
The schedule is Monday - Friday 7:30am – 4:00pm.
Eagle Elementary is a K4 – 5th Grade building.
Responsibilities include but are not limited to:
OFFICE PROCEDURES:
• Communicate regularly with parents – answer questions and resolve any concerns
• Answer school phone
• Monitor daily lunch count
• Sort mail and packages
• Maintain copy machines – keep paper stocked
• Contact parents when students are ill or in need of contacting their parents
• Monitor visitors when entering into the building (answer bell/door is locked)
• Post up to date school board notices in the building each month as needed
• Update the school sign on the street - once per month of current events
• Assist administration as needed - secretarial needs
STUDENT ATTENDANCE
• Track registration and attendance daily
• Listen to parent attendance call-in line & document messages
• Communicate student attendance to staff daily for morning/afternoon wrap around and school day
• Notify teachers of daily student pick up changes
• Be sure each child is accounted for during and after school
STUDENT FILES/FEES
• Prepare and maintain cumulative files and health files for each student
• Register children and collect necessary forms
• Prepare fee statements and collect fees
• Insure all registered children have all forms completed and on file
• Compile registrations, class lists and emergency lists for each class
PURCHASING
• Complete purchase orders for all items ordered for the school
• Check in packages upon arrival
• Order all school supplies as needed for the building
• Order all teacher budget items through the year
STAFF COVERAGE
• Verify each teacher or aide is covered with a substitute when absent
• Find appropriate substitutes if a teacher or aide is not covered
MEDICAL
• Provide health/medical care for students as needed when nurse is not available
• Provide health/medical assistance to nurse as needed
• Dispense medication to students when nurse is not available
• Assist nurse with keeping medical files & supplies as needed
• Assist with MERT team, CPR training, first point of contact for emergency situations
The Palmyra-Eagle Area School District does not discriminate on the basis of race, color, national origin, sex, disability, age, marital status, parental status, religion, sexual orientation, creed, and pregnancy in its educational programs and activities and provides equal access to Boy Scouts, Girls Scouts, and other designated youth groups. Kari Timm has been designated to handle inquiries and complaints regarding non-discrimination policies. Please send inquiries to: Kari Timm, Director of Administration, 123 Burr Oak St. Palmyra, WI 53156, or call (262) 495-7101 or email at ktimm@peasd.org.
The Palmyra-Eagle Area School District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Qualifications:
• Associate Degree preferred with clerical skills and office management experience
• Experience in a school setting preferred
• Strong communication skills – written and verbal
• Familiarity with Google Suite, Microsoft Office Suite, Skyward
• Must be tactful and discreet
Candidate Requirements
- Cover Letter
- Resume