Executive Assistant to the President & CEO - Vacancy ID: 195840
Closed Vacancy
Vacancy Details
Executive Assistant to the President & CEO
Lumin Schools
1
Open until filled
Contact
Cari Brust
Director of Human Resources
414-354-5126
Position Details
As soon as possible
$52,000 - $57000, Dependent upon experience
Full Time
SUMMARY:
LUMIN Schools is searching for a reliable, and task-oriented Executive Assistant. The Executive Assistant works directly with the President & CEO and is responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. As an ambassador for the school, the Executive Assistant interacts with the school staff, students, parents, network staff, members of the community and visitors.
REPORTS TO:
The CEO of LUMIN Schools.
JOB DUTIES:
Acts as the administrative point of contact between the CEO and internal/external demands.
Handles executives’ requests and queries promptly and appropriately
Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Track and support donor stewardship and acquisition efforts by collecting and entering donation data, drafting letters, and managing donor relationship calendars
Prepares reports by collecting and analyzing information
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussion
Maintains confidence and protects operations by keeping information confidential
Other duties as assigned by the CEO
LUMIN Schools is searching for a reliable, and task-oriented Executive Assistant. The Executive Assistant works directly with the President & CEO and is responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. As an ambassador for the school, the Executive Assistant interacts with the school staff, students, parents, network staff, members of the community and visitors.
REPORTS TO:
The CEO of LUMIN Schools.
JOB DUTIES:
Acts as the administrative point of contact between the CEO and internal/external demands.
Handles executives’ requests and queries promptly and appropriately
Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Track and support donor stewardship and acquisition efforts by collecting and entering donation data, drafting letters, and managing donor relationship calendars
Prepares reports by collecting and analyzing information
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussion
Maintains confidence and protects operations by keeping information confidential
Other duties as assigned by the CEO
REQUIRED SKILLS, ABILITIES AND/OR LICENSURE:
Exceptional interpersonal skills with a friendly and professional demeanor
Exceptional organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities
3+ years of experience as an assistant, preferred
Advanced computer skills, with an ability to become familiar with new programs and software (e.g. Google Docs, Salesforce)
Proficiency in collaboration and delegation of duties
Knowledge of business management principles and strategic planning
Provides support to front office when needed
Service orientation - seeks to look to help people
Attention to detail
Integrity, being honest and ethical
Active listening
Bachelor's degree preferred, but not required.
Working Conditions
-Most work will be performed in an office environment, with periodic projects in the schools or out in the community
-Must have valid Wisconsin driver’s license and be willing to drive to schools and other offsite locations
-LUMIN Schools is a Christian employer. All employees must identify as a Christian
Our Core Values
-We believe it is our responsibility to DRIVE EVERY CHILD’S SUCCESS.
-We EMBRACE THE PROCESS of learning and champion a “whatever it takes” attitude.
-We GENERATE JOY in our daily work because we believe our work is fun.
-We RISE UP as leaders in our schools and community.
-We LEAD LIKE JESUS because we are a community of humble Christ-followers.
-We VALUE THE TEAM God has brought together and build up all of its members.
Exceptional interpersonal skills with a friendly and professional demeanor
Exceptional organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities
3+ years of experience as an assistant, preferred
Advanced computer skills, with an ability to become familiar with new programs and software (e.g. Google Docs, Salesforce)
Proficiency in collaboration and delegation of duties
Knowledge of business management principles and strategic planning
Provides support to front office when needed
Service orientation - seeks to look to help people
Attention to detail
Integrity, being honest and ethical
Active listening
Bachelor's degree preferred, but not required.
Working Conditions
-Most work will be performed in an office environment, with periodic projects in the schools or out in the community
-Must have valid Wisconsin driver’s license and be willing to drive to schools and other offsite locations
-LUMIN Schools is a Christian employer. All employees must identify as a Christian
Our Core Values
-We believe it is our responsibility to DRIVE EVERY CHILD’S SUCCESS.
-We EMBRACE THE PROCESS of learning and champion a “whatever it takes” attitude.
-We GENERATE JOY in our daily work because we believe our work is fun.
-We RISE UP as leaders in our schools and community.
-We LEAD LIKE JESUS because we are a community of humble Christ-followers.
-We VALUE THE TEAM God has brought together and build up all of its members.
Candidate Requirements
- Cover Letter
- Resume
- Custom Questions