Business Services Secretary - Vacancy ID: 179886

ACCOUNTABILITY OBJECTIVES The Business Services Secretary will support the purchasing, accounts receivable, cash management, and federal grant support related to District operations. They will prepare financial reports and statements, coordinate the accounting functions related to purchasing operations, provide federal grants support and ensure that all district cash accounts are managed efficiently, accurately, and in a timely manner. They will maintain the accuracy and availability of District financial data for end users and maintain the appropriate levels of confidentiality for District information. ESSENTIAL JOB FUNCTIONS ● Perform all purchasing transactions for the district including requisition, purchase order, and e-commerce processing. ● Manage preparation of all accounting records and reconciling of accounts related to purchasing transactions in the district. ● Support the District’s credit card purchasing and reconciliation program. ● Maintain cash book balances by recording receipts and withdrawals, requesting bank wires and transfers from various accounts, completing all investment reports, and initiating District debt payments. ● In conjunction with Business Office staff, gather and compile all reports and assignments as required by the auditor, for the annual audit, related to fiscal activities in the district. ● Update District bank account signatory files as necessary. ● Perform accounts receivable functions by creating invoices for rentals, compiling accounts receivable aging monthly report, receiving, recording, and verifying deposits of monies from various sources. ● Provide support in purchasing related to all federal grants specific to non-personnel operations. ● Provide support for facilities rental agreements. ● Maintain insurance files by updating insured vehicle information and notifying insurance companies related to possible claims for property/casualty and auto accidents/damages. ● Maintain jury duty records and activities by verifying staff reimbursement to the District for jury duty. ● Provide support for District budget management. ● Have knowledge of electronic forms, document management workflow, and paperless processes. ● Assist in maintenance of Skyward Financial software including vendor entry, purchasing processes, and other processes as assigned. ● Maintain the e-commerce purchasing program including the District’s Amazon Business account. ● Provide the data entry and reconciliation for the District’s fixed asset program. ● Support all additional Business Office functions including general reception, telephone, and email reception, maintenance of office records, and support of other office staff. ● Possess good human relation skills and the ability to communicate effectively. ● Communicate with co-workers and members of the community in a positive, courteous, and respectful way. ● Follows the philosophy, policies, and procedures of the District. ● Maintain regular and predictable attendance. ● Remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122.01 throughout their employment in the District. ● Perform additional duties and responsibilities necessary within the scope of this employment position as assigned by the Superintendent or designee. The Fond du Lac School District does not discriminate in the employment of support staff on the basis of the Protected Classes of race, color, national origin, age, sex (including transgender status, change of sex, sexual orientation, or gender identity) pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.31, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. *The Fond du Lac School District reserves the right to modify the above job description at any time.