Head High School Administrative Assistant IV - Vacancy ID: 177039

8 Hr. Head High School Administrative Assistant. Starting immediately. Position will remain open until filled. The following duties are normal for this position. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. ● Utilize Raptor to check-in all visitors. ● Maintain secure entrance via Aiphone. ● Manage student and visitor check-in and check-out process ● Answers main phone line to high school. ● Find substitutes for high school staff that are not entered in AESOP or not picked up in AESOP and complete substitute documents. ● Create and manage substitute folders ● Fee management: fees for classes, AP exams, parking permits, activity tickets, etc. Keep updated records and send reminders/invoices. ● Deposit/balance money box – weekly or throughout the week as needed. ● Coordinate and maintain student count data: o Monthly Student Enrollment Summary o 3rd Friday September Count o 2nd Friday January Count o WIAA Student Count ● Open enrollment verification for high school students ● Daily announcements ● Attendance – assist daily and backup when health assistant is gone. ● RevTrak daily check for online payments and update/record. ● Complete purchase orders and order supplies. ● Maintain petty cash records and process monthly. ● Manage distribution and collection of keys to new staff or other staff as needed and maintain a log. ● Complete all year-end reports. ● Complete the yearly rollover. ● Work with Cahill for student picture day/graduation. ● Manage end-of-the-year checkout for all staff and students. ● Assist with report cards. ● Open House - organize stations/staff ● Assist with nursing duties as needed. ● Assist with discipline/truancy entries as needed. ● Assist with Virtual Charter School counts, entries/withdrawals and keeping track of students. ● Assisting other building secretaries with questions regarding entry/withdrawal, Skyward, rollover, food service, etc. District Level Duties: ● Food Service Alert – update throughout day so accounts are up-to-date on a timely basis. ● Year Start Procedures – Set up Ed-Fi, Set up WiseData, assist with Roster & CTE Setup. ● Rollover/Year End – Roll Food Service as well as Summer School, Census and District entities, etc. ● WiseID’s – for all district students. ● District Level State Reporting: WiseData including Ed-Fi, WiseData Portal, WiseDash verification of numbers which are all part of the state reporting. ● WiseData Portal mass sends errors/warnings. ● WiseData Snapshots including Year-End, Attendance, Discipline, Completion/Exits, 3rd Friday Count, Child Count, Roster, Career Ed, etc.. ● Year-End Reports for food service. ● Update/maintain RevTrak website via help tickets as needed. ● Answer and assist parents and other buildings with food service questions throughout the year as well as Skyward procedures as needed. District Culture - The St. Croix Central School District provides a responsive, safe, and student-centered culture that enhances development of the whole child. The District also values our positive relationships between staff, families, and community members. SCC is an exciting and rewarding place to work!