PAYROLL AND BENEFITS SPECIALIST - Vacancy ID: 167622

Arrowhead Union High School District is accepting applications for a full-time Payroll and Benefits Specialist. This position works Monday-Friday throughout the calendar year. GENERAL FUNCTION: Responsible for the full preparation of the district’s semi-monthly payroll; administers the district's benefits; handles payroll accounting; handles records and information in a confidential manner. ESSENTIAL FUNCTIONS: Payroll: • Run Payroll twice a month and issue direct deposits as needed. This includes processing employee contract changes, dock payments, etc. • Oversee the extraction of information from Frontline to bring into Skyward for hours worked by substitutes. • Make payments of payroll liabilities after each payroll. These include Federal & State Taxes, Nine (9) TSA vendors, child support payments, reconciliation of and payment to three (3) insurance companies, WRS, DBS, HRA files and transfers. • Complete employment survey each month for the US Department of Labor. • Run Expense Reports for Food Service employees and copy their timesheets to Food Service Director after each payroll. • Monitor Funds in all bank accounts and make transfers as necessary. • Quarterly, submit 941’s for Federal Taxes and Unemployment Reports. • Process and issue W-2’s for approximately 500-600 employees at year end. ACA Compliance: • Track all employee hours and enter into every payroll. • Maintain employee categories and review as needed. • Understand IRS reporting requirements and codes for 1094/1095. • Process and issues 1095’s for approximately 200 employees at year end. Employee Management Module Administration: • Coordinate with Human Resources to enter and maintain all employee’s positions, assignments and salaries. • Oversee completion of annual rollover of calendars, salary matrices, step increases and plan management. • Export employee information to be imported into payroll. • Complete annual DPI (PI-1202) Staff Report and annual (OCR) Civil Rights Data Collection (CRDC) Report Administer Dental, Health, Vision, Life & LTD Insurance Programs: • Advise employees of open enrollment periods and process benefit enrollments/terminations as needed. • Enter and update insurance deductions/benefits for all employees in Skyward. This includes year-end reconciliation of deductions for School Year Support Staff. • Reconcile and pay benefit invoices. • Work with COBRA vendor (UHC) to process COBRA letters and New Enrollment General Notices. Administer Wisconsin Retirement System: • Report New Hires/Terminations of employees. • Submit monthly reconciliations/payments and year end annual reporting. • Distribute quarterly newsletters. • Inform employees of rate changes, webinars, etc. Administer FSA Plan through Diversified Benefit Specialists (DBS): • Advise employees of open enrollment periods and process enrollments/terminations as needed. • Enter employees ‘deductions into Skyward. • Submit files to DBS after each payroll to be uploaded in their system. Administer TSA program (403B & 457): • Process enrollments/terminations as directed by the employee. • Enter the employees’ deductions into Skyward. • Transfer payments into employee’s accounts via ACH or check after each payroll. Bank Reconciliations: • Oversee bank statement reconciliations each month in Excel and Skyward. Journal Entries (JE’s): • Create and process journal entries each month for bank transfers, interest, HRA reimbursements, FSA reimbursements and charges. • Process JE’s for OPEB transfers and RevTrak program receipts. Annual Audit: • Prepare and reconcile files for year-end journal entries and audit. Short and Long-Term Debt: • Make necessary payments via wire transfer as scheduled. Miscellaneous: • Coordinate entry of new employee personnel information into Skyward. • Assign and generate passwords for Skyward Employee Access. • Enter all non-staff coaching payments into Skyward throughout the year. • Oversee summer school contract calculations and enter payments into Skyward. • Send invoices for warrant requests to Activities Department as requested and pay employees. • Maintain and calculate employee payments for the tuition loan program. • Submit New Hire Report to the State of WI after each payroll. • Submit Annual EEOC Report. • Stay current on software updates to Skyward and various vendor websites that payments/reports are issued. • Stay current on payroll and benefit compliance issues. • Issue Post Retirement payments as required. • Monitor tax exempt employees each year and have them fill out a new W-4 form. • Reconcile and report the district’s tax levy receivables. • Additional duties as assigned.