Administrative Assistant to the Athletic Director - Vacancy ID: 163427

The School District of Altoona is hiring a part time High School Administrative Assistant. The Administrative Assistant is the front face of our athletic department, and we are looking for a student centered, flexible, and upbeat person with good communication and organizational skills. Candidates should be able to assist students, parents, teachers and administration by handling office tasks, providing polite and professional assistance via phone and email. They should be prepared and responsive, willing to multitask in the sometimes-chaotic environment. Candidates should be comfortable with computers and excel at both verbal and written communication. Most importantly, they should have a genuine desire to meet the needs of the students. The following duties are normal for this classification. These are not to be construed as exclusive or all‐inclusive. Assist with and maintain calendars, schedules and meetings Enter all the rosters and emails the coaches regarding student attendance Do the Skylerts regarding athletics Sell the season passes and take care of the senior passes Answer all the calls from parents, students, other schools regarding sporting events Prepare all rosters for other schools programs Manage the facility reservations and billing for usage Manage the workers for home games (tickets, crowd control, etc) Schedule workers and manage payments Organize and schedule team photos Keep activities updated in skyward for state data Create and prepare all programs for home games Input information for P.O.’s Prepare money boxes for home games and count after completion of games Weekly events email to our staff and the opposing schools to confirm the events Prepare and send letters to parents and athletes for code violations Organize weekly bussing schedule with student transit and coaches Organize and keep track of awards (pins, bars, etc) Organize coaches’ contracts Prepare financial statements for the WIAA Order senior athlete plaques Keep open communication with the booster club Perform other duties as assigned - Please see job description provided on the School District of Altoona's Employment website. ​​Other required application materials: In addition to the WECAN application process, a resume, cover letter and three current letters of recommendation are required (upload to WECAN). Make sure to upload all required materials before hitting submit. Application questions should be directed to Peggy McKillip at pmckillip@altoona.k12.wi.us. Questions related to the position can be directed to Elissa Upward at eupward@altoona.k12.wi.us. The School District of Altoona serves students in Early Childhood through Grade 12 in Altoona, WI. Altoona is located in west central Wisconsin in the heart of the Chippewa Valley and is currently one of the fastest growing cities in Wisconsin. Contiguous to Eau Claire, Altoona has easy access to the University of Wisconsin-Eau Claire and Chippewa Valley Technical College. The Altoona school district serves a student population of 1,800+ students. ​ See job posting: https://www.altoona.k12.wi.us/district/employment * * * * * * Nondiscrimination: The School District of Altoona is an equal opportunity employer. Personnel hiring and administration in the District are to be conducted so as not to discriminate against applicant or employee on the basis of age, race, religion, sex or sexual orientation, disability/handicap, citizenship status, marital status, pregnancy, national origin, creed, color, political or religious affiliation, genetic information, ancestry, arrest or conviction record, military service, genetic information, use or nonuse of a lawful product off school premises during nonworking hours, declining to attend a meeting or participate in any communication about religious or political matters, or any other reason prohibited by state or federal law. Exceptions to this policy may only be made in accordance with state and federal laws. Reasonable accommodations shall be made for qualified individuals with a disability or handicap, unless such accommodations would impose an undue hardship to the District. The District shall also accommodate the religious practices of an employee to the extent required by law. Complaints regarding the interpretation or application of this policy shall be referred to the administrative staff and processed in accordance with established procedures. Employment Discrimination Complaint Procedures and Complaint Form Available: https://www.altoona.k12.wi.us/district/employment Additional information about this vacancy: https://www.altoona.k12.wi.us/district/employment