Executive Assistant - Hartford Union High School - Vacancy ID: 162500

Hartford Union High School is seeking a full-time Executive Assistant to start May 8, 2023. The position works a 12 month full school year. The Executive Assistant performs administrative and secretarial support to the Superintendent and Board of Education. Properly handles confidential matters relating to staff, students, student records, parents, Superintendent, Board of Education, and any other school-related issues. ● Assists the Superintendent, recommending, authoring, and interpreting Board Policies, and regulations as deemed appropriate. ● Answers telephone, takes messages, screens calls, responds to emails and other forms of internal/external communication, maintains calendar and schedules appointments, and meetings for the Superintendent. ● Maintains records for the Superintendent’s office and Board of Education, and assists the Superintendent in his/her role as custodian of District records. ● Initiates and/or draft, prepare, and distribute a variety of documents, including but not limited to letters, memos, e-mails, acknowledgements, notices to staff, forms, and reports; sign specified correspondence on behalf of the Superintendent. ● Coordinates and assists in the preparation of Board of Education meeting agendas, supporting material, and assembles and distributes Board packets. ● Publishes Board meeting agendas, notices of Board committee meetings, and authoring legal notices as necessary. ● Attends all regular, special, and requested Board meetings, taking minutes, exercising discretion, good judgment, and confidentiality. ● Maintains the permanent record of all Board of Education meetings’ minutes. ● Maintains current and up-to-date master copy of Board-approved District policies, and Administrative Guidelines; recommends policy edits. ● School Board Election: Coordinates processes and performs duties in order to comply with legal requirements. ● HUHS Scholarship Foundation: Prepares all materials for the application, reading and selection process, including all donor, trustee, and recipient correspondence and follow up. ● Hall of Fame: Coordinates and process the application and induction process. ● Completes the Annual Notice audit and ensure legal compliance. ● Provides assistance to the Human Resources Supervisor throughout the year. ● Opens, sorts, and disburses incoming mail and other correspondence. Maintains the staff work room and orders supplies. Hartford Union High School District offers competitive benefits which include health insurance, health reimbursement arrangement (HRA), dental, life insurance, long-term disability, short-term disability, Wisconsin Retirement, sick days, personal days, vacation, and holidays. The Hartford Union High School District is unique in many ways, but goes above and beyond to serve our students. The District is one of ten union high schools in the state that serves seven K-8 schools in our 225-square-mile radius. Hartford Union High School faculty and staff serve 1320 students and their families. HUHS is known for its high achieving students, an excellent faculty and staff, and a supportive network that includes families and community members. Learn more by visiting our website at huhs.org Our district is an innovative school community that has a collective commitment to its students by offering a personalized school experience. Some of those opportunities include: - A block schedule to offer more course opportunities, to increase accelerated learning, and to deliver high-achieving student outcomes. - Developing and implementing Academic and Career Planning time for students to allow personalized assistance and foster positive relationships related to College and Career Readiness opportunities. - Weekly early release for professional development - Significant renovations to the school building to improve student learning with modern and flexible spaces. - Highly competitive sports and co-curricular activities along with training opportunities in a new state of-the-art fitness center. The Board of Education does not discriminate in the employment and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of any characteristic protected under State or Federal law including, but not limited to, race, color, age, sex, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), sexual orientation, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, or any other characteristic protected by law in its employment practices. For more information, refer to Policy 3122, Policy 4122, Policy 3123, Policy 4123, Policy 3362, and Policy 4362.