Payroll/Benefits Coordinator - Vacancy ID: 143836
Vacancy Details
Payroll/Benefits Coordinator
District Wide
1
N/A
Open until filled
Contact
Sandy Tews
Administrative Assistant, Human Capital
262-238-8513
Position Details
7/5/2022
compensation based on qualifications/experience
year round
Full Time
PAYROLL/BENEFITS COORDINATOR
DEADLINE: Vacant until filled
HOURS: 40 hours/week
WORK PERIOD: 12 months-Year Round
SALARY: To be determined
BEGINNING DATE: On or about July 5, 2022
The Mequon-Thiensville School District is seeking an exceptional individual to assume the position of Payroll/Benefits Coordinator. This individual will be responsible for the preparation of the district’s semi-monthly payroll, overseeing the administration of the district's benefits, and handling all payroll related records and reports. Detailed information regarding responsibilities and skills expected of the Payroll Benefits Coordinator can be found under Qualifications.
The Mequon-Thiensville School District is characterized by excellence in everything we do. The district is designed for those who demand excellence. The MTSD staff are driven to be successful in all aspects of their lives, they have high expectations of themselves and others. Employees in the MTSD don't just create an environment for students to learn, they ignite each students' potential. Our commitment to student success is inseparable from our commitment to diversity and equity. We embrace a growth mindset and understanding there is no limit to learning. We connect with our students on a personal level, understanding who they are and what drives them to succeed. We value the diversity of the people in our school community and their ideas in order to prepare each child for a life of infinite possibilities.
We invite you to apply for this District position.
The Mequon-Thiensville School District is a PK-12 district located along the coast of Lake Michigan in a northern suburb of Milwaukee that serves more than 3,500 students. Working in the Mequon-Thiensville School District means you are part of a team of educational professionals that ensures each student has the necessary tools to create their own personal path to success.
The Board of Education does not discriminate on the basis of any characteristic protected under State or Federal law including, but not limited to, race, color, age, sex, creed or religion, handicap or disability, marital status, citizenship status, veteran status, membership in the national guard, State defense or reserves, sexual orientation, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, or any other characteristic protected by law in its employment practices. This policy prohibits any form of discrimination as defined by State or Federal law including, not limited to, Title II, Title VI and VII of the Civil Rights Act of 1965, Title IX of the Education Amendment Act of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Act.
Position Description
PAYROLL/BENEFITS COORDINATOR
Qualifications:
1. Associate degree or two-year college equivalent with courses in accounting and business operations
2. Experience in preparation of payrolls and related reports
3. Dependable and conscientious with a strong work ethic
4. Personal characteristics that reflect excellent record-keeping, organizational ability, broad knowledge of administrative functions, and personal relations skills
Reports to:
Executive Director of Business Services
Performance Responsibilities:
• Prepare all necessary payroll data and process all related payrolls for employees of the Mequon-Thiensville School District including but not limited to payroll deductions, wage garnishments, tax-sheltered annuities, United Way contributions, etc
• Review all timesheets for accuracy and wage verification
• Knowledge of and ability to communicate to employees basic provisions of group life, disability, dental, vision, and medical insurance; retirement benefits; District flexible spending plan; District HSA plan, and 403(b) annuity programs
• Determine employee benefits eligibility, process benefits enrollment, and confirm benefits termination according to employment terms and dates
• Maintain data and calculate payroll to account for employee absences and leaves
• Develop, prepare, and distribute a schedule of salary payments
• Monitor contract and wage changes to ensure proper payment to employees
• Oversee federal/state tax and social security deposits, withholding, and payments
• Ensure compliance with all payroll laws and regulations, and notify supervisors regarding concerns for compliance
• Prepare and distribute annual payroll schedules, notice of wage and benefit information and work calendars for Educational Support Personnel
• Process employee verification of income information
• Prepare and process payroll reports including W2, WT-7, unemployment, worksite reports, etc
• Prepare annual Wisconsin Retirement System report. Monitor eligibility of employees. Enroll new employees and process all other employee status changes
• Audit benefit invoices for accuracy, and report all necessary changes in a timely manner
• Assist employees with resolutions on benefit claim issues
• Report employees eligible for COBRA to COBRA administrator
• Maintain records and issue notices for collection of all health/dental insurance premiums from retirees or terminated employees
• Update material annually and monitor District 403(b) plan to ensure compliance
• Advise employees and coordinate Flexible Spending Account (FSA) renewal and annual enrollment
• Monitor hours worked to determine benefit eligibility in order to complete annual ACA reporting and 1095-C’s
• Perform such other duties as may be assigned by the Executive Director of Business Services
Terms of Employment:
• Twelve month year
• Salary to be established by the Board of Education
Evaluation:
• Performance of this job will be evaluated in accordance with provisions of School Board Policy
Candidate Requirements
- Cover Letter
- Resume