Administrative Assistant - Student Services - North - Vacancy ID: 189566

Waukesha North High School is seeking qualified candidates to apply for the Administrative Assistant position for our Student Services department. The recommended candidate(s) would be placed full-time at one of the schools for this benefit eligible position. Responsibilities include, but may not be limited to: • Complete enrollment and withdrawal process for students which includes working with the district Enrollment Office. • Request or send student records as needed including communication with other schools regarding student records. • Create files for new students. • Notify school psychologist, counselors, and Special Education department regarding services for new students. • Communicate with teachers regarding withdrawals. • Assist students and families during the enrollment and withdrawal process. • Maintain transcripts for current and past students, checking for accuracy and completeness, build transcripts for incoming transfer students. • Review electronic transcript order systems daily during the summer and assist Student Services aide during the school year for transcript requests. • Send transcripts electronically or through the mail as requested. • Check for repeated classes and update transcripts once each semester and after summer school grades are transcribed. • Prepare final transcripts to send; assist students and families with other paperwork as needed. • Maintain student files according to DPI standards. • Communicate with teachers regarding grading at quarter and semester, enter grades submitted by off-site placements, make grade changes as requested by teachers, counselors and administration, transcribe semester grades. • Gather award information for the commencement ceremony including coordinating on the printing, folding and stapling of the program. • Prepare work permits, supervising student aides and greeting/assisting students, parents and the public when they enter the Student Services Office. • Assist counselors and administrators with preparing reports as requested. • Assist counselors with various projects as needed. • Maintain appointment calendar for counselors. • Answer phones, process mail, fax and email documents as needed.